Digital Asset Coordinator (Temporary)

DEPARTMENT/ADMINISTRATION: Office of Strategic Marketing and Communications

POSITION: Staff, Non-Exempt, Full-time (40 Hours)

SALARY: $25.00 Per Hour

INTRODUCTORY PERIOD: One year (12) Months

AVAILABLE: Immediately

BENEFITS OVERVIEW:BROCHURE

POSTING DATE: April 8, 2025

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Definition of Classification:

The Digital Asset Coordinator (Temporary) plays a key role in organizing and maintaining the integrity of the organization's digital asset library. This role is dedicated to the systematic migration of digital files into the Digital Asset Management (DAM) system, ensuring assets are properly labeled, categorized, and accessible for internal stakeholders.

Reporting to the Director of Content and Creative Strategy, the Digital Asset Coordinator supports the broader communications and creative teams by maintaining consistency in metadata and file organization. This position requires a highly organized, detail-oriented professional with a strong understanding of digital file management and asset lifecycle processes.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Migrates and updates existing digital assets to the DAM system in a timely and organized fashion, following established workflows.
• Ensures all assets are tagged with accurate and relevant metadata, including descriptions, keywords, and usage rights, to support efficient search and retrieval.
• Organizes digital files into logical folders, categories, and collections aligned with organizational taxonomy and user needs.
• Maintains and enforces consistency in file naming conventions, metadata tagging, and categorization in accordance with internal standards.
• Conducts routine quality control checks to verify files are uploaded correctly, accessible, and properly documented.
• Uploads new digital assets to the DAM system with the same level of attention as legacy files, ensuring the digital library remains current and usable.
• Collaborates with stakeholders across departments to validate asset organization, confirm metadata accuracy, and align with evolving user requirements.
• Troubleshoots minor technical issues within the DAM platform and escalates more complex issues to IT or vendor support when necessary.Qualifications Guidelines

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

• Bachelor's degree in Digital Media, Library Sciences, Information Management, or a related field preferred.
• Experience working with digital asset management systems in a professional or academic setting.
• Familiarity with metadata standards and best practices in digital file organization.Knowledge and Skills:
• Strong attention to detail and commitment to accuracy in labeling and organizing digital content.
• Knowledge of digital file types, media formats, and usage rights.
• Proficient with digital asset management platforms and cloud-based storage systems.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Effective communication and collaboration skills, with the ability to work independently and within a team.
• Strong problem-solving abilities and willingness to troubleshoot and adapt to new technologies.
• Commitment to maintaining the consistency, usability, and integrity of digital assets across the organization.Physical Requirements/Working Conditions:

Working Conditions:

Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 25 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

Qualifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

The University of Redlands is an equal opportunity employer. Underrepresented populations are encouraged to apply.