Administrative Associate I

• Posting Number: S01610 Campus: Department: 5401-Library

Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale Minimum: $22.00 Hourly Maximum $22.00 Hourly

Job Summary

Under the direction of the Director of the University Library, the Administrative Associate I provides essential administrative and operational support to library leadership, and toward a team effort in the overall functioning and success of the Pumerantz Library. Training opportunities for skills related to this position will be available to hired candidate. This role requires strong organization skills, attention to detail, and the ability to work collaboratively in a dynamic academic environment.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications needed. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint and any other software programs required by the position. This includes the ability to transcribe from hand-written notes, verbal instructions or dictation equipment. Shorthand or speed- writing helpful.

• Ability to communicate with others both orally and in writing. Must be able to effectively interact with administration, faculty, staff, and outside contacts.
• Good listening skills to understand internal and external customer requests and issues. Must also be able to address or refer to the appropriate person or department. Proficiency in preparing meeting minutes for Library Director and general library meetings.
• Strong decision-making and critical thinking skills, and ability to demonstrate sound judgement in handling confidential matters.
• Ability to provide effective team leadership and promote an inclusive and positive team environment.
• Ability to organize and prioritize workload in order to meet necessary deadlines with excellent attention to detail.
• Ability to maintain confidentiality of sensitive personnel and administrative matters, and to use tact and diplomacy when dealing with sensitive personnel or budget matters.
• Flexibility in job assignments required.Required Qualifications

Associates degree in business administration or related field from an accredited institution required; any combination of education, training or experience that provides the required knowledge, skills and abilities.

• 1-2 years of administrative experience, preferably in an academic or library setting.
• Knowledge of budget tracking and financial processes preferred.
• Ability to demonstrate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.Preferred Qualifications

Bachelors degree in business administration from an accredited institution.

Posting Date: 04/21/2025 Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/32590