Office Coordinator - Library

Full-time

On-site

Milledgeville, Georgia, United States

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Department Information

Georgia College's Ina Dillard Russell Library prepares inquisitive academics to thrive in an information-intensive and diverse global community by identifying, collecting, and providing access to resources, developing learning-centered services, and providing instruction and expert support in a learning-rich environment. By creating a culture of innovation and a space for collaboration and development, library faculty and staff seek to impart the skills necessary for academic and professional success

Job Summary

Under the supervision of the Dean of the University Library, the Office Coordinator functions as a vital member of the library's Administration Office, working collaboratively with the Dean, Associate Directors, and other library faculty and staff by extension. This position manages the operating, materials, travel, student worker and sales & services budget expenditures as well as a number of foundation accounts on behalf of the various departments in Russell Library; orders supplies and equipment for the library; makes payment for all services required for daily operation of the library. Serves as liaison to the University's budget office for reconciliation of budget balances. Assists and coordinates departmental allocation expenditures. Performs statistical analysis as needed.

Responsibilities

Procurement - 35 Coordinates with each library department to receive quotes and invoices for all expenses and makes request for payment within the PeopleSoft eProcurement and Payment Request Center systems. Library expenditures include various electronic tools used for library processing, equipment maintenance charges, software, electronic databases, periodical subscriptions, monographs, and other media. Receives invoices and submits payment against open purchase orders; coordinates with the Budget Office and University Advancement to monitor and reconcile library expenditures, requesting additional information as needed concerning payment for goods and services.

Purchasing - 30 Orders supplies and equipment for the library and manages requisitions within the eProcurement system, payment requests in the Payment Request system, and the Advancement Services Payment Request System. Receives and distributes requested items.

Budget - 25 Maintains records of the operating, materials, travel, student worker, and sales & services budget expenditures as well as a number of foundation accounts on behalf of the various departments in Russell Library; tracks expenditures and reconciles balances; coordinates with the Budget Office to monitor and reconcile library expenses. Provides monthly summaries of expenditures to Dean of the University Library, Associate Directors, and Student Worker Supervisors.

Budget Forecasting - 10 Performs budget and statistical analysis creates projections for the cost of annual expenditures and provides required expenditure information.

Required Qualifications

Educational Requirements Bachelor's degree with at least three years experience; OR an equivalent combination of education or experience.

Preferred Qualifications

Advanced experience with Microsoft Excel

Experience using Oracle Peoplesoft to enter requisitions, payment requests, monitor budgets, etc.

Knowledge, Skills, & Abilities

ABILITIES Ability to present information to others in an organized, efficient manner both written and orally. Ability to work independently and as part of a team.

KNOWLEDGE Knowledge of GCSU and USG budget practices, rules, and regulations. working knowledge of Outlook, Word, and Excel; working knowledge of ePro and the Payment Request systems, as well as the Foundation Payment system.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.

Other Information

This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel This position does not require security clearance.

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