LTA-Project Coordinator

**The City of Danbury is announcing an Open Competitive Exam for the position of **

LTA-Project Coordinator

Statement of Duties:  This position is a service-oriented position which requires collaboration, organization, and strong multi-tasking and communication skills to oversee existing and new projects. 

Supervision Required:  Under general direction of the Library Director, the employee plans and carries out the regular work in accordance with standard practices and previous training, with substantial responsibility for determining the sequence and timing of action and substantial independence in planning and organizing the work activities, including determining the work methods.   Employee, as a regular and continuing part of the job, provides immediate supervision over five employees who work at the same location with time spent assigning, checking and reviewing work to ensure that duties are carried out in accordance with department policies and procedures. The employee is expected to solve through experienced judgment most problems of detail or unusual situations by adapting methods of interpreting instructions to resolve the particular problem. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with the supervisor, but ordinarily the employee plans the work, lays it out and carries it through to completion independently. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements; the methods used in arriving at the end result are not usually reviewed in detail.

Supervisory Responsibility:  Employee, as a regular and continuing part of the job, oversees professional staff to coordinate large-scale, special projects and implement future goals and strategies.  Provides immediate supervision to five full-time staff members. Responsible for checking and reviewing work to ensure that duties are carried out in accordance with department policies and procedures.  Supervisory responsibility includes direct accountability for work results.  The employee may provide input when subordinates are evaluated, disciplined, or trained by the department head.  Work operations may be subject to substantial cyclic or seasonal fluctuations in work procedures, volume which can be reasonably anticipated and planned for in advance.  The staff supervised is well established and relatively stable throughout the year and works at the same location and the same work shift.

Confidentiality:   Employee has access to confidential information of the department such as patron records.

Accountability:  Consequences of errors, missed deadlines or poor judgment may include adverse public relations, missed deadlines, and monetary loss.

Judgment:  The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations, or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices, and precedents, which may be complex or conflicting, at times. Judgment is used in analyzing specific situations to determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making.

Complexity:  The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact finding techniques; or determining the methods to accomplish the work.

Work Environment:  The work environment involves everyday discomforts typical of a public library setting. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond the normal business hours of the library at nights or on weekends in accordance with the library’s regular work schedule or to attend special events.

Nature and Purpose of Public Contact:  Employee interacts with co-workers, the public and external contacts such as vendors or community groups to explain or interpret procedures or guidelines, plan or coordinate work, or resolve problems.  Extraordinary courtesy, tact, and diplomacy are required to resolve complaints or deal with uncooperative or uninformed persons.

Occupational Risk:  Duties of the job present little potential for injury to the employee.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provides guidance to project team members in following project management best practices in the planning and execution of projects.

• Works collaboratively with members of all departments to develop department specific project plans and schedules.

• Coordinates and implements best practices to streamline library projects.

• Prepares reports and agendas for regular leadership meetings to keep departments updated on project plans

• Works alongside the leadership team to develop goals and objectives for the library as a whole.

• Attends all staff, marketing, programming, and leadership meetings to keep staff on track and abreast of larger projects.

• Meets regularly with professional staff to disseminate information per director about current projects and assist with prioritizing tasks.

• Meets with the Senior Computer Technician to help prioritize workflow and organize larger projects that need to be completed.

• Plans large scale community events in coordination with Civic Engagement and Marketing Coordinator, and Program and Outreach Coordinator, including the Summer Reading Program

• Collaborates and provides guidance to staff to implement and coordinate project plans and timelines.

• Meets regularly with the Grant Administrator to keep track of grants

• Provides immediate supervision over staff responsible for programming and outreach staff. 

Minimum Qualifications:

Education and Experience: Bachelor’s degree**; five to seven (5-7) years related work experience preferably with a public library or non-profit organization.**

Special Requirements:   None required.

Knowledge, Abilities and Skills Required:

Knowledge: Comprehensive knowledge of the project planning, including determining and implementing solutions, prioritizing and assigning tasks. Knowledge of the creation and implementation of large-scale events. 

Abilities:  Ability to work independently with a high degree of accuracy; ability to collaborate with a large and diverse staff in order to implement and coordinate project plans and timelines.  Ability to prioritize current and future projects.  Ability to multitask.  Ability to problem solve. Ability to make informed decisions based on defined expectations, policies, and guidance. 

Skill:  Proficient interpersonal and customer service skills; proficient oral and written communication skills; excellent organizational skills.  Effective organizational skills.

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

**Physical Demands:  **Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with extended periods of stooping, walking, and standing. The employee is required to occasionally lift objects such as books, office equipment, and computer paper.

**Motor Skills:  **Duties may involve assignments requiring application of hand and eye coordination with finger dexterity and motor coordination to operate a personal computer.

**Visual Demands:  **Visual demands require the employee to constantly read documents for general understanding and for analytical purposes. The employee is rarely required to determine color differences.

Location170 Main Street, Danbury CT 06810

Compensation

$77,368 - $81,445 yearly

Application URL or Email

Apply online here