Instructional Support Associate # 2403226

Stony Brook University Libraries

Full-time

On-site

Stony Brook, New York, United States

October 2, 2024

$55,000.00-$55,000.00,Yearly

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Job Description

Instructional Support Associate, University Libraries #2403226

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Required Qualifications: (as evidenced by an attached resume) Bachelor's Degree (foreign equivalent or higher).

Preferred Qualifications: Two (2) years of full-time experience working in a library or academic setting. Familiarity with library technology, including library management systems and discovery platforms. Experience with office productivity tools, including spreadsheets.

Brief Description of Duties: Reporting to the Content Acquisitions Lead, the Acquisitions Specialist will work within the Content Services division of the Stony Brook University Libraries and be primarily responsible for processing invoices, placing orders with vendors, tracking expenditures and providing reports. This position will support the processing of library acquired materials by distributing physical materials across the resource management department as needed.

The successful incumbent will have:

Strong analytical skills and attention to detail.
Computer skills, including proficiency with Google apps, Microsoft Office products, including spreadsheet maintenance.
Ability to work independently and as part of a team.

Duties:

Place accurate and timely orders for electronic and print/analog materials through approved library vendors.
Work in the library management system (Alma) to record transaction history and financial data, including vendors, purchase orders, invoices, holdings, and payment information.
Communicate regularly with metadata/cataloging staff to facilitate the processing of materials.
Contribute to departmental initiatives such as data quality and remediation projects.
Distribute physical items received to members of the acquisitions team for timely processing.
Maintain appropriate data and statistics regularly and provide reports as needed.
Maintain technical competency and skills through professional development opportunities.
Participate in department and University-wide committees, events and professional organizations.
Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Job Number: 2403226

Official Job Title: Instructional Support Associate

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: Stony Brook University Libraries

Schedule: Full-time

Shift: Day Shift

Shift Hours: 8:30am - 5:00pm

Posting Start Date: Sep 30, 2024