Archives Reference Specialist

• The University of Notre Dame (ND.jobs) is accepting applications for a Archives Reference Specialist.

Applications will be accepted until 01/13/2025.

The University Archives collects, preserves, and makes accessible the official records of the University of Notre Dame. This historically valuable material documents the academic and administrative responsibilities of the University as well as the experiences of its students, alumni, officers, faculty, staff, and benefactors. archives.nd.edu

The Hesburgh Libraries of Notre Dame is looking for an energetic, customer focused library professional to join our team in the role of Archives Reference Specialist. Reporting to the Department Head of University Archives, the Archival Reference Specialist supports all aspects of patron and reference services of the University Archives, with an emphasis on photographic material. The position identifies relevant materials to support the university's teaching, learning, research, and administrative needs. The position requires knowledge of archival theory and practice and an educational background in humanities or liberal studies.

You will enjoy...A diverse set of responsibilities with opportunities for professional growth.

• A creative and collaborative work environment where supporting, equipping, and inspiring students is our goal.
• An organization that works to support you, as you work to directly support the mission of Notre Dame. To learn more about working at the University of Notre Dame, from our inclusive environment, professional growth opportunities, and outstanding benefits programs (including our amazing 403B, educational benefits, and health programs), visit our HR Homepage to learn more.Duties include:
• Support reader services operations using professional best practices. Correspond with internal and external patrons to answer complex reference questions and guide patrons toward relevant collections and assets pertaining to a particular topic. Interpret and determine levels of access and use per existing legal instruments such as Deeds of Gift, transfer agreements, and applicable copyright laws.
• Facilitate reproduction requests through the digital imaging of photographic and two-dimensional materials utilizing best practices. Edit digital files using appropriate technologies and equipment such as digital cameras, flatbed scanners, slide scanners, and associated software. Creates, embeds, and manages descriptive, technical, and rights management metadata.
• In collaboration with colleagues, help create and maintain documentation of policies and procedures, make recommendations for improving services, and implement change to increase effectiveness. Maintains and analyzes use and user data to increase the department's operational efficiency and functionality. Hire, train, and supervise student workers to assist with these tasks.Minimum Qualifications:
• Bachelors Degree
• Highly effective written, oral, and interpersonal communication skills, with the ability to address customer expectations for various audiences.
• Established understanding of the principles of archival theory, practice, standards, and proper handling of unique and fragile materials.
• Experience with digitization and the use of appropriate tools.
• Familiarity with intellectual property issues related to archives and special collections. Demonstrated ability to organize and prioritize work, with strong project management skills and the ability to use considerable judgment and initiative.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment. Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously.
• Ability to be organized, productive, and effective in a dynamic environment, with the capacity to engage with others to identify challenges and opportunities.
• Must be able to lift boxes up to 40lbsPreferred Qualifications:
• Experience accessioning and processing archival photographic collections.
• Knowledge of archival arrangement and description and metadata standards for archival materials.
• Knowledge of or experience working with Aeon, ArchivesSpace, or similar archival content management tools.ABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S251630. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.