Academic Administrative Coordinator

Description

The College of Social Sciences and Humanities (CSSH) combines Northeastern University’s signature approach to experiential learning with liberal arts education, interdisciplinary research, and community engagement, both locally and globally.

The College comprises 17 academic units, including two schools, seven departments, and eight interdisciplinary programs, as well as 15 research centers and institutes. Our faculty connects liberal arts education with the challenges of our time, and fosters ethical reasoning and critical thought, with attention to the enduring significance of history, literature, and culture. CSSH promotes inquiry with global perspectives and a culture of inclusion across interdisciplinary clusters of expertise including: Resilience, Sustainability, Health, and Equity; Cultural studies, Governance, and Globalization; and Network Science, Computational Social Science, Digital Humanities, and Data Ethics.

CSSH is strongly committed to fostering excellence through diversity and promotes a culture of inclusion for our students, faculty, and staff. Guided by a Strategic Plan on Diversity, Equity, Inclusion, and Belonging, the College enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

Responsibilities:

This role will be responsible for management of faculty affairs in one or more units, organizing all Department Events and Meetings, and managing the overall space and facilities of the Department. This role will report to the Associate Dean of Administration and Finance, with an initial dotted line to the Administrative Specialist in the English Department.

The role includes assistance to the Department Chair in the form of maintaining their calendar, coordinating meetings, and providing office support in terms of spreadsheets, informational charts, and research related to the Chair’s initiatives. They will attend Department and Programs Meetings, take minutes, and be responsible for distributing notices and materials for those meetings. The role will be responsible for all administrative support for Tenure and Promotion cases, the collection and organization of all Merit materials, organization and tracking of faculty course loads and service loads, and maintaining personnel records on all faculty. They will also be the primary administrative coordinator of all faculty searches. They will be the main source of information for department faculty, disseminating key information to faculty and collecting information in return. Frontline support to faculty for various administrative issues.

The Academic Administrative Coordinator will be responsible for organizing Department events, including guest lectures, student events, end of year graduation celebrations, workshops, etc. This includes handling communication with speakers, organizing their travel and handling reimbursements, locating space, working with faculty on decisions about appropriate venues, food, and scheduling. They will be responsible for putting events on the Department, CSSH, and University calendar. They will work with the Graduate and Communications Coordinator to design and implement marketing and communications initiatives to support events and to advance the strategic and operational goals of the Department. The position also directly supports the College of Social Sciences and Humanities Director of Marketing and Communications’ efforts to develop and implement a comprehensive strategic communications and marketing plan to strengthen the visibility, stature, and reputation of the college and its mission in the Experiential Liberal Arts and actively position it with its key constituents and critical audiences. 

The Academic Administrative Coordinator will also include oversight of the Department’s space allocations, including responsibility for assigning offices, managing the booking of Department spaces, and handling facilities requests.

Qualifications:

Bachelor's degree required, with 2 - 5 years of progressively responsible administrative support experience, or relative combination of education and experience required. Experience working in higher education is a plus.

Strong candidates have:

• the ability to work in a flexible and innovative environment, both independently and as a collaborative team member;
• excellent interpersonal and written communication skills (including very strong writing and proofreading skills);
• demonstrated experience coordinating and executing events from vision to event date;
• outstanding customer service and organizational skills;
• proficiency with MS Office products (Word, Excel, Outlook, PowerPoint, Teams);
• experience with web design, marketing, and communications

Strong candidates:

• handle multiple events, projects and deadlines simultaneously;
• act with discretion and a high degree of diplomacy;
• adapt to change with a curiosity for life-long learning;
• maintain a professional and positive demeanor;
• take initiative proactively and ownership of their work;
• use sound judgement to problem-solve effectively; and
• are passionate about joining a diverse and inclusive team!

Documents to Submit:

Applicants should submit a resume and a cover letter that highlights qualifications for the position and includes a diversity statement. In the diversity statement, applicants should describe how they can support CSSH's commitment to diversity, equity, inclusion, and belonging. Applicants can provide specific examples of initiatives they have led or participated in that promote diversity, equity, inclusion, and belonging. This could include organizing events or programs, implementing policies or practices, serving on committees, or creating spaces that foster a sense of belonging for individuals from diverse backgrounds.