Law Library Business Coordinator

• Position Type: Regular

Job Number: SA53124

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range: $26.30 - $29.30

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary

Reporting to the Law Library Director, this position is responsible for the financial and accounting activities of the Darling Law Library, requiring an understanding of library operations and functions. This position also provides administrative support to the director and law library departments, updates materials in the library collection, and contributes to the quality control in the library's integrated library system.

Responsibilities

Financial and Accounting SupportManage processing and payment of law library invoices.

• Verify receipt of library materials and confirm purchase order information. Monitor and reconcile library funds and purchase orders in PeopleSoft.
• Create and edit check-in, holdings, and invoice records in Sierra (ILS), and process for payment in Sierra and PeopleSoft.
• Assign fund codes, obtain payment authorizations, and send invoices to Accounts Payable.
• Coordinate with counterparts in the School of Law and University Departments.
• Communicate with library vendors, place claims, review account statements, identify and resolve payment problems and discrepancies.
• Maintain library invoice and financial records.
• Assist with fiscal year-end accounting procedures. Assist with University systems (Concur, Canvas).
• Perform other duties as assigned.Collections and Database Quality Control
• Process cancellations and returns.
• Assist with filing updates for print materials.
• Maintain serials/routing distribution lists.
• Maintain holdings for print and electronic serials.
• Assist with database and collection maintenance projects as assigned.
• Write and update procedural documentation.
• Perform other duties as assigned.Administrative Support to Director & Law Library Departments
• Retrieve, sort, and distribute library mail.
• Retrieve and route library material to faculty.
• Assist with giving direction to student workers on library tasks.
• Maintain the library's annual calendar.
• Provide circulation coverage as needed.
• Perform other duties as assigned.Required Qualifications
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Strong service orientation and problem-solving skills.
• Ability to exercise independent judgment to conceptualize, communicate, and coordinate complex activities and projects.
• Strong interpersonal skills to work with diverse groups at all organizational levels, both inside and outside the University.
• Demonstrated writing skills and strong attention to detail; ability to produce clear, concise, accurate documentation.
• Ability to independently prioritize tasks when faced with interruptions and fluctuating workload.
• Ability to use tact and diplomacy and maintain confidentiality.
• Bachelor's degree, or an equivalent combination of education and experience.Desired Qualifications
• Experience in a library public services or technical services department, preferably academic.
• Experience with an ILS (preferably Innovative Interfaces).
• Experience in accurately processing invoices and tracking budget activities, preferably in an academic library.
• Experience with financial systems (preferably PeopleSoft).
• MLIS; or an equivalent combination of education and experience.
• Experience with Chapman's systems and procedures.Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References: 3

Maximum Number of References: 5