Facilities Plans Coordinator

Coordinates the Facilities Services Plans Library by providing a variety of administrative and business services including archival of record documents for efficient retrieval in computer database Laserfiche and at Records Management Services, posting of electronic construction drawings bid documents and other building documentation that aide in the maintenance and decision making processes throughout the life cycle of a building, managing library software, user permissions and access levels, coordinating software and license updates, and providing training for users of plans library software. Continually recommends improvements to make Facilities Plans Records department more efficient and improve customer satisfaction. Acts as initial point of contact for Facilities Plans Records. The position also acts as the printing and copying service of large format drawings for the Engineering Services Group.

Required Qualifications

• Associates degree in a technical field which includes Records Management or equivalent training and work experience.
• Experience managing a database.
• Experience with CAD principles and practices.
• Experience with files organization and retrieval.
• Working knowledge of desktop computer systems with particular emphasis on digital document management principles, practices and technologies.
• Basic knowledge of facilities design, construction and maintenance terminology and practices.
• Basic knowledge of Records Management/Archival practices and procedures for state ownedfacilities.
• Excellent organizational, team building, interpersonal and communications skills.
• Demonstrated ability to work with multiple user groups to achieve common goals.

Preferred Qualifications

• Previous experience with Laserfiche document management systems software.

Pay Band

4

Appointment Type

Regular

Salary Information

$58,000-$62,000

Review Date

December 9, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Facilities HR at [email protected] during regular business hours at least 10 business days prior to the event.

Virginia Tech has a strong commitment to the principle of diversity, and in that spirit seeks a broad spectrum of candidates including women, minorities, veterans, and people with disabilities. Individuals with disabilities desiring accommodations in the application process should notify the hiring department by the application deadline.