Executive Assistant to the Dean

About Us Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech’s faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation’s top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech’s Mission and Values

Georgia Tech’s mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1.            Students are our top priority.

2.            We strive for excellence.

3.            We thrive on diversity.

4.            We celebrate collaboration.

5.            We champion innovation.

6.            We safeguard freedom of inquiry and expression.

7.            We nurture the wellbeing of our community.

8.            We act ethically.

9.            We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information About Us

The Georgia Institute of Technology is a top-ranked, public research university established by the State of Georgia in 1885 and committed to developing leaders who advance technology and improve the human condition. It is in the heart of Atlanta, a diverse and vibrant city with great economic and cultural strengths. The Institute is a member of the University System of Georgia, the Georgia Research Alliance, and the Association of American Universities. Georgia Tech prides itself on its excellent students, faculty, and staff, collaborations, and technology resources, and its commitment to diversity, equity, and inclusion.

The Georgia Tech Library is a member of the University System of Georgia library consortia, Atlanta Regional Council for Higher Education (ARCHE), the Association of Research Libraries (ARL), and the Association of Southeastern Research Libraries (ASERL). The library is committed to diversity, equity, and inclusion. Our deeply engaged Library Diversity Council leads our efforts to ensure and maintain a positive, diverse, equitable and inclusive work environment where everyone can thrive. To support this environment, the Georgia Tech Library uses a blind-recruitment process that removes candidates’ identifying information during the initial screening and focuses upon skills and qualifications to reduce bias in the hiring process. The Georgia Tech Library team works to fulfill the mission and vision of Georgia Tech and is committed to supporting the Institute’s Strategic Plan.

Public Services

The Public Services department provides 24/7 support to the Georgia Tech Library community. The team is responsible for staffing the INFO Desk, chat, phone, Gadgets office, and ticket support for anyone needing Library assistance. The team is the first line of support for Library inquiries and is deeply involved in the service provisions of the library. Public Services is also responsible for Gadgets, the Georgia Tech Library’s equipment lending service.

Public Programming & Events:

The Georgia Tech Library hosts campus events, scholarly events, and public programs that are free and open to the Georgia Tech community and public. Events and programs include author talks, symposia, researchers in conversation, film viewings, exhibition receptions, etc. Events and programming take place across three buildings: Crosland Tower, the Price Gilbert Memorial Library, and Clough Undergraduate Learning Commons.

Library IT

The Library IT department works collaboratively with all Library service areas to provide Web Services, Application Development, and IT infrastructure support. The multi-unit team manages the Library’s online presence and strategy, creating and managing business applications, providing technology support for Library employees, analyzing and improving IT service delivery, and managing IT-specific projects using AGILE methodology. The IT department prides itself on his strong and mutually beneficial relationship with Georgia Tech’s Office of Information Technology (OIT) and its team members.

Finance

The Library Finance Team works to provide services that covers all financial interests of the Library. This includes budgeting, payroll, travel, professional development, purchases, and expenses. We are responsible for making sure all employees using state or foundation funds follow the guidelines provided by the institute and ensure they are used appropriately. The finance team is tasked with being good stewards of all funds available for use.

Security, Facilities, Events, and Logistics:

The Security, Facilities, Events, and Logistics Team plays an important part in the mission of the GT Library and Clough Undergraduate Learning Commons (CULC). The team ensures a functional and safe place 24/7 for students to learn, employees to work, and research to occur. The team is made up of dedicated and talented professionals that walk our buildings every day, ensuring that the buildings are fully operational to the GT standards. The team interfaces with the students, faculty, and staff from across campus. We proudly let people know that we have the busiest building on campus in our portfolio (Clough Undergraduate Learning Commons).

Archives

Within the department, the faculty and staff manage the University Archives, Special Collections, retroTech, research and scholarship, and Records Management. You can access the collections in the Archives reading room in Crosland Tower and/or through the repository. Records Management also provides guidance to campus relating to records retention and destruction.

Administration

Library Administration handles internal and external administrative matters for the library. The administration provides managerial leadership, strategic planning, portfolio and project management, communications on behalf of the library development, and direction of the overall operations within the library. Members of the administration represent the library across the Institute and include the dean, associate/assistant deans, human resources, communications, finances, and portfolio management.

Library Service Center

A partnership between Georgia Tech and Emory University, The Library Service Center (LSC) represents an innovative approach to the libraries’ mission of preservation and collection of scholarship. The materials in the Library Service Center are stored at 55 degrees and 30 percent humidity, providing optimal, long-term preservation and retention for print and microform collections. Inter-Library Loan and Digital Document Delivery Services are managed in the LSC. The LSC delivers requested material to both Emory University and Georgia Tech libraries twice daily. The material and services are available to Students, Faculty, and Staff members at Georgia Tech and Emory University. The LSC is located on the Briarcliff campus of Emory University, about three miles from the Georgia Tech campus.

Public Programming & Events

The Georgia Tech Library hosts campus events, scholarly events, and public programs that are free and open to the Georgia Tech community and public. Events and programs include author talks, symposia, researchers in conversation, film viewings, exhibition receptions, etc. Events and programming take place across three buildings: Crosland Tower, the Price Gilbert Memorial Library, and Clough Undergraduate Learning Commons.

Technical Services Technical Services manages the lifecycle of library resources from acquisition through access. The team handles acquisitions, cataloging, e-resource management, course reserves, and resource sharing workflows that make the library’s collections discoverable, accessible, and affordable to the Georgia Tech community. Working collaboratively across library units, Technical Services manages library resource metadata, ensures seamless access to resources, and develops efficient workflows to support the library’s mission. The department emphasizes collaboration, customer service, and innovation in meeting the evolving needs of our academic community. Job Summary Oversee administrative operations of the Dean’s office which may include supervision of administrative staff,  financial record keeping and reporting, coordination of communications, event planning and human resources administration.   May serve on various committees and/or task forces at the direction of the Dean. This position will interact on a consistent basis with: faculty, staff and administrative staff, President and Provost offices, corporate representatives , and other contacts with university systems.  This position typically will advise and counsel:  faculty and staff.  This position will supervise:  NA. Responsibilities Job Duty 1 – Communicate and interpret administrative policies; develop internal office related procedures as appropriate.

Job Duty 2 – Coordinate the Dean’s schedule and monitor and report status on major initiatives.

Job Duty 3 – Develop agenda and plan and coordinate meetings, conferences and events.

Job Duty 4 – Typically supervise administrative staff, to include training, making assignments and monitoring performance.

Job Duty 5 – Track documentation requiring Dean’s signature.

Job Duty 6 – Prepare financial related reports and maintain records.

Job Duty 7 – Coordinate human resources related actions.

Job Duty 8 – Coordinate travel schedules and itineraries. Required Qualifications Educational Requirements Bachelor’s Degree or an equivalent combination of education and experience

Required Experience Six years of job related experience Proposed Salary Salary range:  $30.43 – $47.15 (hourly)

Job Grade: A9

Location: Atlanta, GA

Work schedule: Onsite (flexibility to work remotely on select days.) Knowledge, Skills, & Abilities SKILLS This job requires working knowledge of office and operational practices and procedures applicable within higher education administration at the executive level.  This includes skills in organization, communications, problem solving and use of office and specialized computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.  Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.  This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714  Board of Regents Policy Manual | University System of Georgia (usg.edu). Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. Background Check Successful candidate must be able to pass a Position of Trust background check. Please visit  http://policylibrary.gatech.edu/employment/pre-employment-screening