Director, Library, Learning Resources, and Distance Education

• Salary: $111,427.69 - $145,057.37 Annually

Location: Gilroy Campus

Job Type: Full-Time

Job Number: 202400006

Department: Library

Closing: 4/18/2025 11:59 PM Pacific

Bargaining Unit: Not Applicable

Definition

Under the direction of the Vice President of Academic Affairs (VPAA), the director will provide vision, leadership, and overall management to the Learning Resources unit and the district's online learning initiatives. The Learning Resources unit comprises academic and support services, including library, distance education, testing, tutoring, and instructional design. The primary goal of Learning Resources is to promote increased student success by applying technology, training, and services that strengthen teaching and learning throughout the college.

Distinguishing Characteristics

THE IDEAL CANDIDATE:

The ideal candidate possesses a master's degree in library science or a related field and a proven track record of progressively responsible leadership in academic libraries or similar settings. They demonstrate a deep commitment to equity and inclusion, reflected in their experience fostering diverse and inclusive learning environments and actively promoting equitable access to resources and opportunities for all students and faculty. This commitment is further evidenced through a history of successful collaboration with diverse stakeholders, including faculty, staff, administrators, and community members, to achieve shared goals. Proficiency in managing educational technology, developing and implementing innovative programs, and working collaboratively within a shared governance structure are essential. Strong budgeting and planning skills and experience in distance education (DE) and Open Educational Resources (OER) initiatives complete the qualifications of an exceptional candidate dedicated to advancing student success through accessible and equitable learning resources.

Essential DutiesManage and coordinate Library, Distance Education, & Learning Resources programs, facilities, and operations, including initiatives such as California Virtual Classroom Online Education Initiative (CVC-OEI), Open Educational Resources (OER), Zero Textbook Cost (ZTC), Low Textbook Cost (LTC).

• Provide leadership for program development and direct programs and services to meet the needs of the college community.
• Supervise, train, and evaluate faculty and staff in developing and maintaining programs and services, including planning, organizing, staffing, leading, coordinating, and controlling the area's activities.
• Participates in the development, management, and administration of the department's annual planning and budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements adjustments, as necessary.
• Work collaboratively with faculty to assess program learning outcomes and student learning outcomes and develop, maintain, and modify course curricula and programs.
• Call and preside over regularly scheduled staff meetings and special meetings as needed, serve on regular and special committees assigned by VPAA.
• Participates in the development, management, and administration of the department's annual planning and budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements adjustments, as necessary.
• Develop annual goals and objectives for planning and evaluation purposes and operational efficiency for library and learning resources.
• Participate in the governance process to represent and advocate for programs and services and to accomplish the college's mission and goals; serve as a resource on committees for departmental areas of expertise; serve as a member of committees, as assigned.
• Direct communications, resources, schedules, and information to meet the instructional needs of the Library, Distance Education, & Learning Resources programs.
• Collaborate with the VPAA in formulating and developing policies, procedures, and programs regarding instructional and student support services, activities, and needs.
• Oversee and support the program review, planning, and assessment of programs in the department, and contribute to the Educational Services and Strategic Planning program review and five-year plan.
• Maintain current knowledge of technologies; educational trends, innovations, and practices; local, state, and federal programs, laws, codes, regulations, and pending legislation related to assigned departments, programs, and activities.
• Work collaboratively with faculty to develop and implement culturally responsive, flexible, and inclusive learning program operations that support access and equitable student outcomes; promote accessible design and use of technology in all learning modalities.
• Participate in staff selection, coordinate staff training, conduct performance evaluations, recommend performance improvements, and implement performance improvement plans.?
• Modify programs, instructional and student support activities, policies, and procedures to meet State and federal requirements.
• Direct outreach efforts to increase faculty and student use of programs, services, and activities.
• Ensure institutional compliance with applicable federal, state, District, and accreditation standards, policies, and regulations; evaluate and communicate potential legal or regulatory changes' impact on the District and programs.
• Direct and coordinate the introduction of new technologies and oversee the development and administration of library and learning resources automation and digitization programs.
• Review Library & Learning Resources needs, issues, and concerns and collaboratively work on providing solutions.
• Represent the District and the department in meetings with various educational, business, professional, regulatory, and legislative organizations.
• Prepare, review, and present reports and information updates on projects related to the department programs, including assessing the effectiveness of library and learning resources programs.
• Produce reports assessing the effectiveness of library and learning resources programs and areas of operations such as SLOs, assessment reports, Program Review documents, and compliance with applicable policies.
• Contribute to the overall quality of programs by developing, reviewing, and implementing policies and procedures that meet legal requirements and District needs; monitor and evaluate service delivery methods and procedures; assess work distribution systems and internal reporting relationships; identify opportunities for improvement and recommend changes to the VPAA.
• Lead, design, and develop a comprehensive service delivery philosophy and operating model through multiple accessible modalities.
• Collaborate across Student Affairs to ensure delivery of Student Services for fully online students.
• Develop and implement culturally responsive and inclusive online and hybrid learning program operations that center on historically underserved and marginalized communities; accountable for flexible service delivery modalities that support access and equitable student outcomes. Promote accessible design and use of technology in all learning modalities.
• Oversee operational procedures, division policies, instructional design, course development, faculty training and development, quality assurance, course planning, media and delivery of student success services for online students. Measure and analyze the impact of operations for continuous improvement.
• Facilitate marketing of the online and hybrid learning program.
• Provide support for pathway leaders accountable for the quality of instruction for full and part-time faculty.
• Performs other related duties as assigned.Minimum Qualifications, Education, and Experience

Minimum Qualifications

• Possession of a master's degree from an accredited institution; and
• Three years of progressively responsible leadership experience in one or more of the following areas: libraries, learning resources, or distance education; and
• Experience with educational technology and learning management systems.Desirable Qualifications
• Master's degree in Library Science or Library and Information Science from an ALA-accredited institution, Information Technology, Educational Technology, or Instructional Design
• Experience working within a library setting at a community college.
• Experience in a management position related to one or more library or learning resource programs.
• Instructional experience related to one or more library or learning resource programs.Other Requirements:

A valid California driver's license.

Knowledge of:

• Knowledge, experience, and abilities to perform the essential duties listed above.
• Academic library policies and procedures.
• Emerging technologies and trends and their impact on traditional instruction, online instruction, library materials, and library services.
• Planning and implementing technological innovations.
• Distance education curriculum development, instructional design, and the role/function of underlying technological platforms and tools that support instruction and learning.
• State and federal regulations about distance education.
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
• Budget development, administrative practices, and organizational and management.
• practices are applied to analyzing and evaluating projects, programs, policies, procedures, and operational needs.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and staff training in work procedures.
• Principles, practices, procedures, and techniques involved in developing, implementing, and evaluating curriculum standards and instructional programs, services, plans, strategies, processes, systems, projects, courses, goals, and objectives.
• Curriculum standards, requirements, assessments, instructional techniques, and strategies related to Library & Learning Resources program functions, programs, and services.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.
• Methods and techniques for developing presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
• Modern office practices, methods, and computer equipment and applications.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively representing the District in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Maintaining relationships with program-related vendors.
• Techniques for providing high customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages and socio-economic and ethnic groups.Skills/Abilities:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.?
• Develops and implements culturally responsive, flexible, and inclusive learning program operations that support access and equitable student outcomes by promoting accessible design and use of technology in all learning modalities?
• Provide administrative and professional leadership and direction for the department and the District.?
• Prepare and administer large and complex budgets; cost-effectively allocate limited resources.?
• Ensures institutional compliance with applicable federal, state, District, and accreditation standards, policies, and regulations related to distance education; evaluates and communicates the impact of potential legal or regulatory changes to the District and colleges.?
• Plan, organize, direct, and coordinate the work of professional and technical personnel, delegate authority and responsibility.?
• Select, motivate, supervise, and evaluate staff work and train staff in work procedures.?
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.?
• Effectively administer various departmental programs, projects, and administrative activities.?
• Effectively represent the District and the department in meetings with various educational, business, professional, regulatory, and legislative organizations.?
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.?
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.?
• Establish and maintain a variety of filing, record-keeping, and tracking systems.?
• Organize and prioritize various projects and multiple tasks effectively and on time; organize work, set priorities, and meet critical deadlines.?
• Operate modern office equipment, including computer equipment and specialized software applications.?
• Communicate effectively in person, over the telephone, and in writing.?
• Understand the scope of authority in making independent decisions.?
• Review situations accurately and determine the appropriate action using judgment according to established policies and procedures.?
• Establish, maintain, and foster positive and effective working relationships with those contacted during work.?
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of students.WORKING CONDITIONS: Duties are primarily performed in an office environment at a desk or at a computer terminal or in meetings. Incumbents are subject to frequent contact in person and on the telephone with academic and classified staff, management personnel, students, and the public. May require travel to other offices or locations to attend meetings and conduct work.

PHYSICAL DEMANDS: Typically, must sit for long periods, use hands and fingers to operate a computer keyboard, see clearly to read normal and fine print, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person, and regularly lift, carry and/or move office objects.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

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It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: [email protected] if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.