Business Office Assistant

Do you love public libraries and enjoy working with the community? Are you someone who loves working with numbers, is detail-oriented, and appreciates a good spreadsheet? The Downers Grove Public Library is seeking a friendly, customer service-oriented Business Office Assistant to join its team! 

The Business Office Assistant is primarily responsible for daily accounts payable tasks, monthly payment processing, payroll processing, and oversight of the public meeting room to members of the community. This role requires very strong attention to detail and the ability to multitask with frequent interruptions.

We are looking for candidates who will:

• Provide excellent customer service to staff, the community, and external partners
• Process and enter invoices into financial software and maintain reports
• Process bi-weekly payroll and help maintain employee paid time off benefits
• Oversee the public booking of the meeting rooms
• Provide human resources support to the Business Office Manager
• Uphold confidentiality and integrity of sensitive information 
• Work well as part of a team as well as independently
• Support equity, diversity, and including (EDI) in the workplace

Qualifications:

• High school diploma or equivalent combination of education and relevant experience
• One year of administrative experience, including accounting, payroll, and/or human resources, preferred
• Two years of relevant customer service experience
• Experience using Microsoft Office Suite and Google Drive
• Experience using Adobe Acrobat preferred

This is a year-round, part-time position averaging 20 hours per week. The schedule is Monday-Friday 9 a.m. – 1 p.m., with flexibility. Hourly pay is $18.30 - $20.59, depending on qualifications and experience. Benefits include vacation leave, personal leave, and sick leave, and enrollment in the Illinois Municipal Retirement Fund (IMRF) pension system.

Interested candidates should submit an application, cover letter, and resume to Katelyn Vabalaitis, Business Office Manager, at [email protected]. Application forms are available on our website at https://dglibrary.org/jobs-volunteering. Applications will be considered as they are received until the position is filled.

The Downers Grove Public Library is an equal opportunity employer. We are committed to creating and supporting an equitable, diverse, inclusive, and anti-racist workforce and sustaining an environment that is welcoming to all.

How to Apply

Interested candidates should submit an application, cover letter, and resume to Katelyn Vabalaitis, Business Office Manager, at [email protected]. Application forms are available on our website at https://dglibrary.org/jobs-volunteering. Applications will be considered as they are received until the position is filled.

Application Contact

Katelyn Vabalaitis

[email protected]

Apply To

Downers Grove Public Library 1050 Curtiss Street Downers Grove, IL 60515

https://dglibrary.org/jobs-volunteering