Associate University Archivist for Content Management and Access

Job Summary

Although this position will remain posted until filled, applicants are strongly encouraged to apply by end of day on March 21, 2025.

Reporting to the University Archivist (UA) and working in close coordination with the Harvard University Archives (HUA) leadership team, the Associate University Archivist for Content Management and Access (AUACMA) will help create a strategic vision and provide leadership in the large scale and enterprise-wide transition from a paper-based to digital-first orientation for proper management and stewardship of Harvard's institutional records and related content.

Working closely with the University Archivist, the Associate University Archivist for Content Management and Access (AUACMA) will lead the development and implementation of a digital-first program for permanent and historically significant University content and related materials. The AUACMA will work with a variety of University stakeholders in University administration, Information Technology, and the Harvard Library to develop and implement a unified program of policies, pathways and workflows to support intake and preliminary assessment of both digitized analog content and born digital materials transferred to the Harvard University Archives from University entities or acquired from external sources.

The AUACMA will work toward the improvement of functions of the Harvard Library and University recordkeeping systems, particularly in accommodating necessary requirements for handling and providing mediated access to confidential, high-risk, and sensitive information in University records, personal archives, organizational records and other content with the goal of balancing the needs of University administrative research, business continuity, legal compliance, with those of faculty, students, and researchers using the Archives for scholarship and research.Position Description

Serve as a member of the HUA's leadership team, shares responsibility for planning, resource allocation, organizational development, and strategies for meeting the needs of the HUA's mandate

Lead the development and implementation of a university-wide "digital first" program for stewarding and accessing Harvard's vital and historically significant born-digital records, content and related materials.

Collaborate with a wide variety of stakeholders to create and implement policies for digital record migration and long-term access.

Build and supervise a team of staff and network of liaisons to coordinate and implement initiatives, workflows and policies to shift from paper to digital record management.

Align and translate University business needs with system requirements and infrastructure to appropriately and securely manage, steward and provide access to digital records.

Provide leadership in information management and project coordination to manage records stewardship and access workflows effectively.

Develop policies for managing mediated access to sensitive or confidential archived digital content in compliance with laws like FERPA and HIPAA.

Utilize information assurance frameworks and risk management planning structures to ensure information security and assist with contracts to meet records policies.

Create and implement educational programs to improve the Harvard community's digital records skills and apply them in daily work.

May coordinate or manage Harvard Library-wide initiatives or projects that center on transitioning to a digital-first orientation for records stewardship and institutional archives.

Serve on Harvard Library and University committees, especially those related to digital records stewardship and access.

Ensure responsible financial management, tracking expenses, and following Harvard University's financial policies, procedures, and protocols. In partnership with HL Finance, ensure accountability and compliance with fiduciary requirements

Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment.

Engage in activities that promote inclusion and belonging in libraries and archives.

SUPERVISORY RESPONSIBLITIES:

Supervises dedicated staff working on digital content and management affiliated projects and programs.

May also supervise support staff, including part-time or temporary staff.Basic Qualifications

MLIS and/or an advanced degree in a related field.

At least 8 years relevant experience in managing, stewarding, and providing access to born digital archival records, scholarly output, research data and other content in a university, institutional, or corporate archives.

Minimum of 4 years of supervisory experience.Additional Qualifications and Skills

Demonstrated commitment to inclusion and belonging.

Proven experience managing large-scale and/or enterprise-wide projects and working effectively with diverse stakeholders.

Strong customer service focus and excellent interpersonal skills for engaging with a diverse community, including high-level administrators.

Preferred experience in developing access and stewardship processes or workflows for digital records and/or archival institutional content.

Familiarity with digital technologies, asset management, digital curation, metadata standards, and a willingness to further expertise in these areas.

Understanding of intellectual property issues related to archives and copyright in various media formats.

Commitment to professional development, including active participation in related educational programs.Physical Requirements

The person in this position needs to occasionally move about inside the library or other Harvard spaces to office machinery in closets, on/under desks, and/or other storage locations.Working Conditions

The position is based on site in Cambridge, Massachusetts. There may be the opportunity for a hybrid work model compliant with Harvard University policies.

Work location is responsive and subject to change based on business needs. Requests for flexibility will be considered consistent with Harvard University flexwork policies.

The work associated with this position is performed in a library/office setting.

May interact with materials that may contain dust, mold, or other contaminants.

At times may work in basements, attics, warehouses, and other records storage areas.

At times will need to travel locally or more broadly.Additional Information

Typically, a new hire can expect a starting salary somewhere in the lower part of the range. The amount will vary based on the position and the candidate's relevant experience. Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Job Function Library

Department Office Location USA - MA - Cambridge

Job Code 386059 Library Manager

Work Format Hybrid (partially on-site, partially remote)

Sub-Unit *

Salary Grade 059

Department Harvard University Archives

Annual Salary Range $102,300 - $179,100

Union 00 - Non Union, Exempt or Temporary

Time Status Full-time

Pre-Employment Screening Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.