Archives Processing Specialist

• The University of Notre Dame (ND.jobs) is accepting applications for a Archives Processing Specialist.

Applications will be accepted until 01/13/2025.

The Hesburgh Libraries of Notre Dame is looking for an energetic, customer-focused library professional to join our team in the role of Archives Processing Specialist. Working under the direction of the Team Leader for Archival Collections and Management, the Archives Specialist will contribute to the arrangement, description, and management of archival materials within the Department of Rare Books and Special Collections, the University Archives, and the Architecture Archives.

Across these repositories, the Libraries maintain exceptional archival holdings in support of research and teaching for a range of disciplines. These include Irish studies, Latin American and Iberian history, sports and physical culture, the history of the Catholic Church in America, and the history of the University of Notre Dame. The incumbent will process and manage materials from these collecting areas and beyond, making rich primary source material available to researchers on campus and around the world.

You will enjoyA diverse set of responsibilities with opportunities for professional growth.

• A creative and collaborative work environment where supporting, equipping, and inspiring students is our goal.
• An organization that works to support you, as you work to directly support the mission of Notre Dame. To learn more about working at the University of Notre Dame, from our inclusive environment, professional growth opportunities, and outstanding benefits programs (including our amazing 403B, educational benefits, and health programs), visit our HR Homepage to learn more.Duties include:
• Responsible for the arrangement and description of archival materials across a spectrum of analog and born-digital formats. This includes responsibility for processing collections, individual manuscripts, ephemeral items, and realia. Advanced knowledge of research techniques is critical to the success of this position, as the descriptive tools created will shape the historical record. Position will apply controlled vocabularies and subject analysis to descriptive tools, and create archival authority records. Specialist will apply best practices for space and inventory management and create and maintain location register information. Position will preserve and house collections; this requires the ability to identify material types at a granular level, and stabilize archival material according to conservation best practices.
• Manage collections throughout the duration of the materials' lifecycle. This includes accessioning material to establish repositories' legal and physical control of materials on transfer. It also includes finding aid maintenance through the description of new accretions, or to supply updates or corrections. Incumbent will use knowledge of copyright and privacy regulations in an archival setting to manage material, including confidential records, which are subject to retention or restriction dates. This position will also conduct surveys to identify the scope and size of the collections backlog and work with other team members to identify efficient and effective ways to make collections available.
• Support of the ongoing operations of the Archival Collections & Management teams. Responsibilities may include special projects, materials transfers, assisting with desk coverage, systems testing, or contributions to procedural documentation.Minimum Qualifications:
• Bachelors Degree
• Familiarity with archival management best practices
• Experience with archival processing and arrangement
• Experience creating Archival finding aids
• Knowledge of archival collections management systems
• Working knowledge of EAD, DACS
• Familiarity with controlled vocabularies: Getty AAT, LCSH
• Experience creating and manipulating tabular data in Excel or Google Sheets
• Analytical and problem-solving skills
• Ability to communicate effectively
• Excellent writing and research skills
• Ability to effectively collaborate with teammates on-site and in a remote capacityPreferred Qualifications:
• MLIS degree (or degree in-progress), or graduate-level work in a writing-intensive discipline
• Familiarity with extensible processing principles
• Experience creating and maintaining finding aids in ArchivesSpace
• Ability to work with EAD in XML editors
• Data remediation and normalization skills
• Knowledge of standards and schemas for library metadata including RDA, MARC, MARCXML, DCRM and Dublin Core
• Reading ability in a Romance languageABOUT NOTRE DAME: The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS: Please apply online at http://ND.jobs to Job # S251632. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.