Archives Assistant

The Yale Center for British Art (YCBA) seeks an Archives Assistant to support the work of archivists in the museum’s Archives department. Under the general supervision of the Chief Archivist, the Archives Assistant will assist with the establishment of physical and intellectual control of the Archives’ holdings, including both analog and born-digital records.

Assists with accessions of materials and carries out arrangement of archival collections, as directed by the Chief Archivist or their assigns. Creates and updates archival description in the archival management and integrated library systems. Applies basic standards for archival storage and preservation of collection material, including reboxing and refoldering. In consultation with Chief Archivist or their assigns, plans own work, may plan and direct the work of student assistants. Compiles statistics for work completed by themselves. Identifies material in need of conservation treatment and performs minor preservation tasks. Completes and may oversee box and folder labeling as well as barcoding of archival collections. Coordinates digital imaging requests and projects, image production schedules and delivery timelines with the Imaging Services department. Advances on-line access to collections through work on special projects, including scanning archival collections. Coordinates transfers of material between YCBA building locations and off-site storage facilities. May assist with the ingest of born-digital records into a preservation system. Provides reference assistance in order to aid staff and researcher access to the Archives’ holdings. Works cooperatively and collaboratively across the museum departments to effectively accomplish assignments. Maintains office archival supply levels. Performs other related duties as needed. Assists in the Study Room, including pulling works for researchers, invigilation, and preparation for classes, as scheduled.

Essential Duties

1. Coordinates the work in a unit. 2. May perform a range of public and technical service functions. 3. Oversees, instructs and coordinates activities of staff. 4. Prepares, arranges, revises, photocopies, and distributes finding aids, guides, registers and other descriptive controls for manuscript collection. 5. Prepares and edits textual descriptions and other explanatory material for the registers, guides, inventories or lists. 6. Assists in establishing preliminary physical and bibliographic control of new accessions to a collection. 7. Performs clerical functions incidental to library activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

• Ability to read and understand materials sufficiently to organize and describe collections, including hand-written texts.
• Excellent oral and written communication skills. Excellent organizational skills and ability to handle multiple priorities, including the proven ability to work independently and in a team.
• Demonstrated ability to work with automated systems and computers, especially word processing and database use.
• Demonstrated ability to work in an archival, library, or office setting. Demonstrated ability to organize and handle assignments and to plan and prioritize a range of daily assignments.
• Reliable attendance. Consistency and dependability in performing work assignments. Demonstrated ability to work efficiently and accurately in a detail- and deadline-oriented environment.

How to Apply:

For the full job posting and to apply visit: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25053&siteid=5248#jobDetails=1591898_5248