Part-Time Bookkeeper

Leonia Public Library is seeking qualified candidates for a part-time Bookkeeper. The candidate will be responsible for accounts payable, purchasing, maintaining and generating accurate and clean financial transactions, records, statistics, and reports for the Library Director and the Library Board of Trustees.

The candidate must work independently and be able to keep accurate, organized, and detailed records. This position requires excellent communication and decision-making skills, as well as proficiency in Microsoft Excel and Word. Knowledge of QuickBooks Online is a plus.

Job Summary

Under the supervision of the Library Director, the bookkeeper is responsible for accurately recording and maintaining the organized financial records of the library. Prepare accurate and detailed statistical and financial reports. Respect the confidentiality of library files and records. Understand and follow library policies & procedures. Maintain effective working relationships with all employees. Effectively deal with multiple tasks simultaneously. Work closely with the Library Director and the Borough of Leonia to manage accounts and vendor files.

This is a part-time position of 10 - 15 hours per week, at $25 per hour and can be on a flexible schedule depending on Library need. (Additional hours may be required as needed)

Primary Responsibilities

• Create vendor profiles, purchase orders, and vouchers; manage accounts payable/receivable; monitor accounts; transfer funds as needed; and prepare funds for the annual audit, including year-end financial reports.
• Coordinate with all departments to ensure library supplies are selected, ordered, received, and paid for on time; maintain a library supply inventory.
• Process incoming invoices and record accurate figures and statements for payment.
• Record incoming cash, donations, and other library fines and fees.
• Reconcile the cash accounts of the library to bank statements for the Director’s review.
• Maintain accurate and proper records of private donations and grant award activities.
• Create and send responses for donations, etc…
• Keep clear and accurate account records and provide monthly and annual financial transaction reports and other confidential reports as needed to the Library Director or the Library Board.
• Assist the Library Director with the annual NJ State Library Per Capita Aid Application and other reports as needed.
• Assist the Library Director to ensure compliance with New Jersey State regulations for purchasing, record retention, etc.
• Work collaboratively with the Borough of Leonia on necessary financial activities.
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree in Accounting/Finance or the equivalent in education and experience.
• Knowledge of QuickBooks Online preferred.
• Experience in bookkeeping/accounting required.
• Experience working in a public library is preferred.
• Excellent oral and written communication skills.
• Ability to keep organized, accurate, and detailed records.
• Knowledge and skills in Microsoft Office, Google Suite, QuickBooks, and other library technologies.
• Must successfully pass a six-month probation period.

To Apply: Interested applicants should email a cover letter and resume to Michelle Malone, Library Director, at [email protected]. Applications will be reviewed until the position is filled.