Maintenance Manager

JOB TITLE:           Maintenance Manager

STATUS:               Non-Exempt, Full Time

SHIFT:                   37.5 hours per week, Sunday-Saturday hours with regular rotation.  Must be able to work evenings and weekends depending on library needs. 

WAGES:               $25.64/hour, plus benefits 

**SUMMARY DESCRIPTION: **

The Maintenance Manager contributes to the effective operations of the library by overseeing the cleanliness, upkeep, and condition of the library’s building, equipment, and grounds.  The Maintenance Manager supervises Maintenance Specialists, coordinates cleaning and repair schedules, performs both daily and periodical janitorial tasks and building repairs, and assists the Head of Facilities with projects and long-range planning. The Maintenance Manager reports to the Head of Facilities and supervises the Maintenance Specialists. 

**DUTIES AND RESPONSIBILITIES: **

• Maintain a clean, safe, and attractive physical space for patrons and a safe work environment for staff, including the safe storage and proper care of maintenance and janitorial equipment

  • Create a janitorial and maintenance schedule for the department (including the Maintenance Manager), including daily, weekly, and periodic tasks.  This should include ongoing cleaning and sanitization, seasonal cleanup and garden maintenance not covered by external contractors, and building and furniture upkeep such as painting and making minor repairs

  • Develop a room reservation process to ensure the timely approval, payment collection, notification, setup and teardown of rooms and spaces for meetings and events for both internal and external reservations

  • Conduct inspections to identify maintenance needs and enforce safety protocols

  • Coordinate snow removal as required

  • Curate seasonal displays within budget constraints

  • Record preventative maintenance and service requests Greet contractors and provide access to their work locations as assigned

Manage staff and volunteers for the Maintenance Department

- Supervise Maintenance Specialists including initial and ongoing training, coordinating workflows, timecards, and scheduling
- Work with administration to recruit and select staff
- Administer performance evaluations, develop employee goals and performance improvement plans, recommend and implement disciplinary action if necessary
- Identify appropriate tasks for volunteers, direct ongoing activities, maintain a log of hours worked
- Conduct annual volunteer reviews
- Provide references and paperwork for staff and volunteers as needed

Contribute to the effective administration of the library as a member of the library’s administrative team.

- Attend library administration, staff, and professional meetings and participate in professional activities as needed
- Collaborate with Head of Facilities and the library’s administrative team to prepare short and long-term goals related to Maintenance
- Prepare necessary reports and presentations for the Library Director and Board of Trustees 
- Work with the Library Director and Head of Facilities in the development and implementation of library policies and procedures related to Maintenance; participate in goal-setting and organizational planning including the development of both short and long-range strategic plans and departmental goals; monitor budgets and expenditures 
- Work with the Head of Facilities to create the Maintenance budget, provide timely updates on the use of funds
- Participate in weekly team meetings to discuss and develop programming themes, special event planning and participation, patron policies, expectations, issues and concerns, library communication, and community involvement.
- Prepare a monthly report on Maintenance including monthly highlights and statistics

• Work to make the library a welcoming environment for patrons, staff, vendors, and external partners

  • Provide friendly, courteous, and accurate service to all library patrons, staff, vendors, and external partners

  • Monitor the behavior and conduct of patrons in the library, and intervene as necessary to ensure appropriate conduct Provide staff training to other departments as requested

• Participate in the development and implementation of new library services or projects

• Perform other duties as assigned

SKILLS AND QUALIFICATIONS:

• High School diploma or equivalent preferred

• A minimum of one year of supervisory experience preferred

• A minimum of one year of janitorial or maintenance experience preferred

• Knowledge of safe working practices

• Frequently operate maintenance equipment such as, but not limited to, hand tools, power tools, motors, pumps, compressors, blowers, electric and hand powered augers, user-moved aids, snow and ice removal equipment, ladders, landscaping equipment, safety equipment, etc. 

• Safely work with chemicals, paint, and general cleaning supplies 

• Ability to communicate effectively with others, orally and in writing, including through email

• Ability to establish and maintain effective working relationships with co-workers, patrons, user groups, community organizations, volunteer groups and to serve the public courteously

STATEMENT OF OTHER DUTIES DISCLAIMER:

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.  Job functions are not necessarily listed in priority order. 

**EQUAL OPPORTUNITY: **

The DeKalb Public Library is an equal opportunity employer.  There shall be no discrimination or favoritism in employment, recruitment, compensation, termination, upgrading, promotions, or any other condition of employment against any employee or job applicant on the basis of race, ethnic origin, age, sex, gender, marital status, religious belief, disability, sexual orientation, political affiliation, national origin, or any other prohibited class. 

How to Apply

Application Contact

Marisa Glover

[email protected]

Apply To

DeKalb Public Library 309 Oak Street DeKalb, IL 60115

https://dkpl.org/employment-opportunities/