Interlibrary Loan and Document Delivery Assistant

Frick Art Research Library

Full-time, Nonexempt

Background

Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts.

The collection originated with Henry Clay Frick (1849–1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution’s holdings—which encompass masterworks from the Renaissance through the nineteenth century—have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum’s founder. Recognized as one of the world’s top art history research centers, it has served students, scholars, and members of the public free of charge for generations.

The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. Construction has progressed rapidly and, in addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. Frick Madison is now closed to the public. Staff have moved back to 1 East 70th Street and we hope to open the museum to the public in spring 2025. 

Workplace culture

At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports diversity and work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world’s finest works of art.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Frick Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels.

Position Summary

• Fulfill outgoing interlibrary loan (ILL) and document delivery requests (scanning, packing, emailing, and shipping) using library and interlibrary loan management systems

• Receive incoming ILL items using library and interlibrary loan management systems

• Monitor interlibrary loan and document delivery supplies and equipment

• Register new library users

• Provide coverage of public service point

• Provide coverage for barcoding and labeling new library acquisition

• Assist with library activities, special projects, programs, and events

Requirements

_The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position. _

• High school diploma, undergraduate degree, or equivalent
• Able to work independently and collaboratively
• Can prioritize tasks and projects
• Excellent verbal and written communication skills
• Excellent project and time management skills
•  Has an attention to detail

Preferred

• Experience in libraries

• Experience in resource sharing services

• Experience with the ExLibris Alma/Primo and OCLC Worldshare/Tipasa systems

• Knowledge of art history

• Knowledge of one or more languages in addition to English

Physical Requirements

The candidate must be able to perform the essential functions of the position and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Physical requirements are comparable to most office roles: the ability to interact in-person with colleagues and use common office tools and machines (computer, phone); and the ability to traverse throughout the offices and building(s) both inside and outside of the museum, and visit different levels of the building. 

Employment Status and Compensation

This role is a full-time nonexempt 35 hour/week role.

The base annual salary for this role in fiscal year 2025 is $57,000. The hourly rate for this role is: $31.32/hour; the overtime rate (hours worked over 35 in a workweek) is $46.98/hour.

The Museum and Library occasionally provide services to readers and researchers for special events and symposia and support activities for public programs in the evenings and on weekends, the Assistant may be relied upon to work to support these evening and weekend events. 

Benefits in Employment with the Frick Collection

Paid Holidays: Full-time employees are eligible for 14 paid holidays, all federal holidays including Juneteenth, and Election Day. Including four floating holidays: two may be used in the first half of the calendar year, two may be used in the second half of the calendar year. 

Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 12 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year. 

Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave.

Health, Dental and Vision insurance: All full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected. 

Short and Long Term Disability and Life Insurance: The Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee’s annual salary. 

Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan – 403(b) and a defined benefit pension plan.

Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets. 

Additional benefits include discounted Metro Cards/Transit Checks, flexible spending accounts for health, dependent care and commuting costs.

Apply here or send resume and cover letter to:

Interlibrary Loan and Document Delivery Lead 

The Frick Collection 

1 East 70th Street

New York, NY 10021

This description shall not be construed as a contract of any sort for a specific period of employment.

Compensation

$57,000 yearly