Collections Information Specialist (Fixed-Term)

Reporting to the Associate Director of Collections Information, the Collections Information Specialist (Fixed-Term) will act as the technical steward for data integrity in the museum’s collections information and digital asset management ecosystem, comprising TMS Collections, Conservation Studio, Media Studio, and eMuseum. Working collaboratively and cross-departmentally as part of a tight-knit team of digital collection and asset managers, this role will manage projects in support of the ongoing implementation of the databases, and the expansion of access to FAMSF’s collections information. This is a great opportunity for an early professional, or someone with experience in data looking to move into the art and culture space.

 This position has a fixed-term length of 3 years.

Typical Duties and Responsibilities

• Track and complete data cleanup and normalization projects that are a priority for the Collections Information team, the institution, and other stakeholders.
• Perform scripted SQL updates as needed for efficient cleaning.
• Performs batch updates and object record import/updates.
• Ensures adherence to data entry standards and cataloging guidelines.
• Works closely with the Database Administrator to assist with ad hoc data migration projects.
• Attends working group meetings, facilitating standards discussions as needed.
• Contribute to and draft procedural documentation.
• Assist with end-user support as needed.
• Assist with the implementation of interoperability and international schema standards.
• Performs other duties as assigned.

Minimum Qualifications

Education: Bachelor’s Degree in Information Science or related degree, ideally with training or focus on cultural heritage information.

Work Experience: Minimum 3 years experience with museum cataloging, database management, digital collections management, and/or arts management. Experience with project management, completing long-term data cleaning projects, and implementing museum cataloging standards and controlled vocabularies. Previous experience with TMS (The Museum System) is preferred.

Skills & Abilities:

• Proficiency with relational databases and SQL.
• Knowledge of controlled vocabularies, art cataloging standards, interoperability standards, and linked open data schema related to the Semantic Web.
• Demonstrated commitment to principles of diversity, equity, inclusion, accessibility, and sustainability in the arts.
• Highly attuned attention to detail.
• Highly organized, intentional, and thorough in all tasks.
• Highly motivated and proactive.
• Excited and enthusiastic about clean data!
• Enjoys working collaboratively as part of a team to complete shared goals, while being able to contribute and manage workload independently.
• Ability to sit for long periods of time working on a computer.
• Excellent interpersonal and communication skills.

Additional:

Schedule: This 3 year, fixed-term Union position is eligible for a hybrid work schedule. Hybrid schedules typically include at least 3 days a week onsite and up to two days per week working remotely. The workweek is Monday - Friday, 8 hours a day, 40 hours per week.

The benefits package includes medical, dental, vision and 401(k), and paid time off.

Step 1 on the union wage scale for this role is $29.53.

Application deadline: Monday, Novevmber 11, 2024 (9pm PST)

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

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COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.