Business Manager, UTC Library Dean's Administrative Office

• The University of Tennessee at Chattanooga invites applications for the position of Library Business Manager. This position will provide executive level financial and personnel support for the Dean's Administrative Office of the UTC Library. Working collaboratively with the Dean's Office, department heads, and unit directors, the Business Manager will create and manage a budget of approximately 5 million dollars. The position manages all purchasing and oversees human resources policies and procedures. The successful candidate demonstrates a strong commitment to customer service and a forward-thinking approach. This position reports to the Dean of the Library. The full breadth of the position's responsibilities remains flexible and adaptable to new and emerging staffing models, schedules, and technologies.

Duties and Responsibilities

Manage and oversee budget for all Library state and restricted accounts:Design, develop and manage the Library's annual budget, including initial planning and projections, timely reporting for internal and external stakeholders, and compliance with business and financial policies and procedures.

• Serve as the budget and financial expert for the Library by working closely with internal and external stakeholders on questions, policies, and processes related to financial and budgetary matters.
• Develop, maintain, and enhance budget management processes and service outcomes.
• Gather, analyze, and report financial statistics for federal, state, and local entities.Manage all purchasing and accounts payable:
• Work closely with Library colleagues and Procurement and Contract Services to initiate contract approval processes and coordinate purchase requests.
• Accurately complete monthly and annual reconciliation of allocations and expenditures through budget closing.
• Develop, maintain, and enhance internal procedures.
• Work with external vendors to resolve complex issues.
• Respond to faculty and staff questions.Manage all Human Resources policies and procedures:
• Develop, enhance, and maintain human resources processes and service outcomes and educate Library faculty, staff, and administrators on policies and procedures.
• Manage hiring and termination processes and documentation for non-student employees.
• Serve as the point person for all faculty and staff search committees.
• Gather, analyze, and report human resources statistics for federal, state, and local entities.Office management and other duties as assigned:
• Supervise one FTE Administrative Specialist by establishing expectations, assigning tasks and authority, offering coaching and mentoring as needed, and providing appropriate recognition and feedback.
• Serve on Library and University committees, as appropriate to represent the Library.
• Keep abreast of changes in University policies.
• Gather and report on additional statistics or outcomes as needed.The ideal candidate will possess the following:
• Proven knowledge of accepted financial, accounting, and human resources best practices.
• Demonstrated ability to manage a budget with multiple and diverse funding sources.
• Ability to solve problems, make decisions, and propose solutions to complex issues.
• Exceptional ability to communicate effectively, actively listen, and facilitate an open exchange of ideas and information.
• Exceptional ability to relate interpersonally by displaying emotional maturity and assuming good intentions; and by fostering positive relationships through curiosity, empathy, teamwork, and humility.
• Demonstrated ability to learn and utilize required financial and personnel management software.
• Knowledge in communication and effective interviewing tactics.
• Ability to accurately grasp University policy and procedures as they change.Review of applications will begin November 4, 2024 and continue until the position is filled. Applications received by this date will receive priority consideration. Applicants are requested to attach a cover letter and resume for priority consideration.

Minimum qualifications:

• Bachelor's degree in Accounting or Finance preferred, but other fields may be substituted.
• 2 years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.Preferred qualifications:
• Master's degree in Business or related field.
• 3 years of experience in book-keeping, accounting, finance, auditing, or related field; 1 year of experience in directing the work of others; 1 year of experience in higher education environment; demonstration of project management oversight; knowledge in communication and effective interviewing tactics; and ability to accurately grasp University policy and procedures as they change.The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. Campus/Institute: Chattanooga