Assistant to the Director, Rights Administrator

Posting Number: req20813

Department: University of Arizona Press

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona Press seeks an Assistant to the Director, Rights Administrator to join the premier publisher of academic, regional, and literary books in the state of Arizona. The Assistant to the Director provides high-level administrative and operational support to the Director and the Press, oversees the contracting process, and manages the Press's subsidiary rights program, including licensing re-use or translation of Press content and interpreting and re-clearing permissions as needed. The Press publishes approximately 50 new books each year, has a robust backlist of more than 1700 titles, and an active digital publishing program.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

CHARACTERISTIC DUTIES

• Serves as Rights and Permissions Administrator for UA Press: Handles permission and subsidiary rights requests for published books and works in progress, including researching rights in a title, determining appropriateness of use and fair permission fees, negotiating terms on behalf of the Director, preparing license agreements, managing internal data regarding rights held and licensed, and collecting fees. Researches and re-clears permissions for UA Press books scheduled for reprinting or publication in a new format, interpreting third-party licenses, paying fees as necessary, and maintaining records. Maintains rights and terms with Copyright Clearance Center and handles requests for accessible files as required by law. Markets and negotiates book translations and all other subsidiary rights. Stays abreast of online piracy issues and monitors reports of illegal use of copyrighted material.
• Manages contracts and contracting process for books: Prepares and processes contracts and consent-to-publish forms, enters and maintains contract and royalty information in Chicago Distribution Center's CISPUB program; manages contract filing and internal databases, registers copyrights, assists business department with annual royalty process, provides research for royalty and rights negotiations, acts as primary contact for author information updates, ensures timely payment of royalty advances, advises Acquisitions, EDP, and Marketing departments on rights status and Fair Use, reverts rights to authors and other tasks as needed.
• Provides administrative support for Director and Press: Responds to general inquiries, providing excellent customer services; drafts correspondence, reports or agendas as needed; schedules meetings and maintains Director's calendar; makes travel arrangements; supports staff and student recruitment; represents Press and Director at public events as needed. Manages office equipment and supplies to ensure smooth office operations; develops and maintains office protocols, including mail distribution, routing of paperwork, and logging of checks and cash, ensuring timeliness and information security; helps develop and maintain central filing systems for contracts, licenses, and information related to copyright; helps orient new staff in general Press policies and procedures; coordinates interdepartmental projects, providing leadership when assigned; hires, trains, and supervises student employees in support of the duties of the position; liaises with the Dean's office on donor communications and gifts and assists with development activities such as grants and proposals, donor stewardship, and event planning as needed.
• The UA Libraries support the UA's diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support and engage in diversity and inclusiveness efforts in the department and college.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Familiarity with copyright law and contracts.
• Interest in or knowledge of intellectual property, copyright, licensing, and/or contracts.
• Interest in or knowledge of book publishing.
• Ability to prioritize own work and multi-task.
• Excellent organizational skills.
• Ability to take initiative and ownership of projects.
• Ability to collaborate well and be open to feedback.
• Ability to maintain confidentiality and utilize customer service and diplomacy in both internal and external interactions.
• Ability to routinely and independently exercise sound judgement in making decisions.
• Skill in the use of personal computers and Microsoft Office applications.
• Skill in supervising student employees.
• High level of proficiency in online research.
• Knowledge of contracts and principles of copyright law.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
• Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience.
• Minimum of 5 years of relevant experience.

Preferred Qualifications

• Experience managing rights and permissions in a publishing setting.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$20.33

Grade Range Midpoint

$25.41

Grade Range Maximum

$30.49

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Armando Cruz | [email protected]

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11:59 p.m. on the first review date of October 17, 2024.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.