Assistant Director of Libraries

Description

PRIMARY RESPONSIBILITIES:  

Under minimal supervision, performs critical management and administrative work serving as second-in-command and assisting the Director of Libraries in planning, organizing, monitoring, and directing the day-to-day operations of the Suffolk Public Library System.  Work involves ensuring that all library services are in alignment with the library's strategic goals and are implemented effectively at each library location.  Assists the Director of Libraries in supervising, training, and evaluating subordinate staff, establishing standards for services and collections, preparing annual library budget, researching and formulating long range goals, developing policies, and planning and evaluating programs, services, and goals for the entire Suffolk Public Library System.  Handles personnel concerns, citizen concerns, attends meetings, and meets with city and other contacts to facilitate the overall operations of the Library System.  Serves in the absence of the Director of Libraries.  Employee must exercise initiative and independent judgment in determining the propriety and scope of programs to be offered through the department, and in all other phases of the work.  Reports to the Director of Libraries.   

For additional information:

https://www.suffolkpubliclibrary.com/DocumentCenter/View/2076/Assistant-Director-of-Libraries-Job-Ad
 
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

Essential Job Functions

Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee concerns, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases.

Supervises and evaluates library operations, programs and services by making site visits and meeting with Library Managers.

Performs library service development by assessing library service delivery for quality and value, developing programs and services that meet the needs of the public, and working with granting agencies to obtain funding for projects.

Participates in library-wide planning and decision making as a member of the Library Executive Team.

Coordinates programs and services by working with agencies and organizations outside the library to develop programs or mutual interest, working with City departments, and ensuring that library services are reaching the community.

Acts as a mentor to staff by assisting with their professional development and morale, and providing assistance as needed.

Assists Director of Libraries in formulating, preparing, and presenting the annual operating and capital projects budget.  Serves as Project Manager on many projects.

Identifies issues, concerns, staffing and program operations for the entire department.

Receives and/or reviews various records and reports including monthly reports, payroll and timesheets, budget reports, and statistical charts.

Prepares and/or generates various records and reports including forms and checklists, spreadsheets, annual reports, monthly reports, memorandums of understanding, and contracts.

Serves as the Director of Libraries in his/her absence.

Interacts and communicates with various individuals and groups such as Friends of the Library President, civic and community groups, patrons, City agencies and departments, consultants, subordinates, and the general public.

Performs other related duties as required.

Requirements

MINIMUM QUALIFICATIONS:  

Master's Degree in an ALA accredited program in Library Science and 5 years professional level experience in a library setting, including 3-5 years of administrative/supervisory responsibilities; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.

Requires a valid driver's license.