Administrative Assistant III, UNLV University Libraries, R0142895

The University of Nevada, Las Vegas invites applications for Administrative Assistant III, UNLV University Libraries, [R0142895] ROLE of the POSITION This position will be scheduled Monday through Friday 8:00am to 5:00pm; this is subject to change based on organizational needs. The Administrative Assistant III works in the Library Administration Business and Finance unit and reports to the Director of Business and Finance. The Administrative Assistant III (AA III) position communicates, assists and provides information in a timely professional manner. The position is responsible for ordering and purchasing of library supplies, goods, and services not related to our collections. The AA III will be responsible for independently researching and initiating contact with suppliers to purchase items, including computer equipment/software/licenses, library equipment, furniture, office supplies, consultant services, etc. and will manage the procurement process from start to completion. They will review quotes, proposals, contracts, scope of work and insurance documents to ensure compliance with Library, University, NSHE, and grant regulations. They must be skilled with computer programs, databases and internet research, and will enter detailed purchasing documents into various UNLV systems. They must be able to compose business correspondence and explain complex purchasing requirements to both external suppliers and library faculty and staff. They will create spreadsheets and databases to track purchases and prepare analysis of purchases by Library department, vendor, and purchase type. The AAIII will also be responsible for reconciliation, online deposits, and reporting of Library cash, credit card, and check revenue totaling $50,000+ per year and must ensure accuracy. Preparation of payment vouchers and print requests, in addition to processing invoices for payment, are included in the job duties. PROFILE of the UNLV UNIVERSITY LIBRARIES As a strong partner in research and student learning, UNLV Libraries fosters critical thinking and lifelong learning at one of the nation's fastest growing universities. University Libraries comprises Lied Library and four branch libraries and we are a gateway to more than 80,000 electronic journals, 1.2 million volumes, and 1.4 million e-books. We welcome individuals with diverse backgrounds to join our growing organization of over 120 experienced faculty librarians, professionals, and staff members. MINIMUM QUALIFICATIONS Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. PREFERRED QUALIFICATIONS Recent experience with purchasing or accounting in an office or higher education environment is preferred. Ability to compose business correspondence and explain complex guidelines is preferred. COMMITMENT to DIVERSITY and CAMPUS VALUES A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. UNLV UNIVERSITY LIBRARIES COMMITMENT to DIVERSITY The successful candidate will demonstrate support for diversity, inclusiveness as well as leading a respectful, positive work environment. The University Libraries values begin with our belief that everyone deserves a welcoming, inclusive, and equitable environment where they are treated with respect and dignity. The Libraries extends its commitment to diversity and equity in employment and especially welcomes applications from women, persons of color, persons with disabilities, persons of minority sexual orientation or gender identity, and others who contribute to diversification. SALARY Grade 27 Step 1, salary $46,207.44. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. BENEFITS OF WORKING AT UNLV - Competitive total rewards package including: - Paid time off, sick leave, and holidays - Excellent health insurance including medical, dental and vision - Comprehensive retirement plans and voluntary benefits programs - No state income tax - Tuition discounts at Nevada System of Higher Education (NSHE) schools - Tuition discounts for spouses, domestic partners, and dependents PERKS - Employee recognition and appreciation programs - Connect with colleagues with shared interests - Personal and professional development opportunities - UNLV athletics ticket discounts - Statewide employee purchase program discounts - RebelCard discounts on and off campus - Wellness programming for all UNLV faculty and staff at no cost - Opportunity for career advancements to leadership roles Required Attachment(s) HOW TO APPLY THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED. Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience, and a list of three professional references including their emails and contact information. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. You may attach your transcripts to receive education credit for classes you have completed. Credit is given for classes relevant to the position. Your application will NOT be moved forward if your application is incomplete. This recruitment will close at midnight (Pacific Standard Time) on October 23, 2024. Materials should be addressed to Administrative Assistant III Interview Team Chair and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 895-3504 or [[email protected]](mailto:[email protected]). SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, <"R0142895"> in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. PROFILE of the UNIVERSITY Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. For more information, visit us on line at: [http://www.unlv.edu](http://www.unlv.edu/) EEO/AA STATEMENT The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply. TITLE IX STATEMENT The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [[email protected]](mailto:[email protected]), or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [[email protected]](mailto:[email protected]); or to both. Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage. SAFETY AND SECURITY STATEMENT UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. JOB CATEGORY Classified UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.