Administrative Assistant for University Library

Company Description:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Reporting to the University Librarian the Library Administrative Associate coordinates office functions for the library and staff, and handles record keeping functions related to library services and collections. The incumbent provides administrative support to the University Librarian and other library staff through documenting procedures, handling scheduling and correspondences, communicating facilities issues, and supporting event planning.

Major Responsibilities:

• Coordinated record keeping for a variety of library functions.
• Coordinates with staff across library to ensure payment of all invoices for information resources and services.
• Coordinates ordering library office supplies and manages requisition and payment of invoices.
• Coordinates with library student supervisors to manage student employee record keeping.
• Works with library and university accounting staff to manage accounting records for the library, including end-of-year budget reconciliation and processing.
• Coordinates food service, audio visual, university police, and facilities needs for library events.
• Coordinates registration and payments for staff professional development.
• Assists University Librarian with creation of reports and data generation, as needed.
• Maintains clear records of procedures and practices in the library and stores them in a way that is accessible to all appropriate library staff.
• Serves as a vendor contact for business functions of the library.
• Participates in professional development opportunities to maintain up-to-date skills.
• Handles other duties and tasks, as needed.

Requirements:

• Enthusiasm for libraries, higher education, and lifelong learning.
• Ability to communicate effectively both orally and in writing.
• Adaptability to new technologies and process improvements.
• Associates degree; or high school diploma with a minimum of 3 years experience in an Administrative Assistant position.
• High level of comfort with standard office equipment, including personal computers, Microsoft Office Suite and interest in learning new tools.
• Ability to work with a high level of accuracy and close attention to detail.
• Ability to ask for assistance and work in a team-based environment.
• Ability to be flexible, work effectively with a wide range of people, and maintain friendly and professional relationships with colleagues and students.

Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus

Additional Information:

As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.

At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

To review the Clark University Police Department Annual Security and Fire Safety Report visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.

Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.