Acquisitions Associate

Description

The University of Richmond Boatwright Memorial Library is seeking an Acquisitions Associate to join the Resource Acquisitions and Delivery department to support the workflow of library collection materials purchasing. The primary responsibilities of this position are: placing and tracking orders and payments in the integrated library system (ILS) as well as the university’s enterprise resource procurement (ERP) system, ensuring that invoices are processed, identifying and correcting errors and exceptions, reconciling purchasing card transactions, and receiving materials ordered. The position collaborates and consults with fellow Budget, Acquisitions, and Discovery division members to help make operations more effective and responsive to the needs of library users.

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We will consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

For full consideration, please apply by September 10th. Full job description and online application available here: https://richmond.csod.com/ux/ats/careersite/1/home/requisition/3297?c=richmond.

Major Responsibilities

•  Procurement Administration (75%), which includes but is not limited to: submitting batch and individual orders with a wide range of vendors for physical and electronic material types; recording order information in the ILS; processing invoices for payment; receiving physical materials
• Inventory Control (10%), which includes but is not limited to: pre-order searching to eliminate duplicate orders; submitting claims and following up on materials not yet received
• Electronic Resources Support (10%), which includes but is not limited to: collecting vendor-supplied usage reports and loading them into the ILS
• Shared Responsibilities (5%), which includes but is not limited to: assist with metadata and transcription projects; assist with binding/preservation projects

About Boatwright Memorial Library

Boatwright Memorial Library strives to provide University of Richmond students, faculty, and staff with information resources and services that enable them to excel in their academic and intellectual pursuits. The Library includes major collections in the sciences, fine arts, music, humanities, film, maps, theater, government documents, and rare books and manuscripts.

Application Procedure

Along with the online application, please include a cover letter highlighting your experience as it relates to the qualifications, a resume highlighting relevant work history and education, and three current references.

Apply online at https://richmond.csod.com/ux/ats/careersite/1/home/requisition/3297?c=richmond.

Qualifications

• Bachelor’s or Associate’s degree with some coursework in Business and/or Accounting or equivalent combination of education and experience required.
• Minimum of 2 years of library acquisitions or comparable university procurement experience preferred.
• General knowledge of Microsoft Office Products.
• Thorough knowledge of the Acquisition component of an Integrated Library System.
• Strong working knowledge of integrated enterprise resources management systems,
• Able to read, interpret, and apply policies, procedures, and practices.
• Capable of adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Capable of handling multiple priorities, making independent decisions, and resolving problems.
• Detail-oriented with a commitment to thorough and accurate work.
• Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Strong analytical and problem-solving skills.
• Strong communication and organizational skills.
• Work effectively with others and with little supervision.
• Work simultaneously on multiple projects with varying deadlines and fluctuations in workload.