Accessioning Archivist (Archivist Assistant)

Department

LIBRARIES (BL-LIBR-IUBLA)Department Information

The IU Libraries' mission is to support and strengthen teaching, learning, and research by providing the collections, services, and environments that lead to intellectual discovery. Our materials are digital, visual, audio, and print. They are curated from our campuses, our country, and our world. As a result, they are in 450 different languages, world-renowned, and ready to connect students and researchers with limitless possibilities. We are also proud to be home to Indiana University Press, an academic press serving the world of scholarship and culture as a professional, not-for-profit publisher.Job Summary

Department-Specific Responsibilities

• Processes and provides intellectual access to the archival and manuscript collections, with a focus on accessioning newly-acquired and backlog collections.
• Prepares and encodes finding aids and other descriptive access tools; provides research and reference assistance; participates in outreach activities; prepares materials for preservation and digitization.
• Takes on special projects.
• May manage temporary or hourly employees.

General Responsibilities

• Creates and maintains classification systems and finding aids to facilitate access to the collections.
• Oversees photograph digitization projects including the creation of metadata for online database of photographs.
• Manages processing of large donations of personal papers and other donated documents.
• Performs preservation activities as needed for archival materials.
• Assists with research inquiries.
• Uploads archival documents and other historical materials into the digital repository.
• Analyzes the content of the materials and entering appropriate metadata for each article.
• Digitizes appropriate archival material and uploads into the digital repository.
• Analyzes the content of the material, determining the appropriate method of digitization and the appropriate metadata to describe the material.
• Works closely with the repository's steering committee to create new digital collections and expand the repository's content.
• Evaluates damaged and deteriorated materials and determines appropriate repair and enclosure treatments based on accepted conservation practices.
• Responsible for all necessary preservation activities.
• Manages the preparation of library materials for binding by overseeing the collection and organization of issues/volumes to be sent to the commercial bindery, using software provided by the bindery.
• Coordinates and processes items being transferred to other facilities.
• May hire, train, and supervise hourly or temporary workers.
• May make process improvement suggestions.Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Master's degree of Library Science (MLS)

WORK EXPERIENCE

Required

• 2 years of related experience

Preferred

• Experience with archival arrangement and description, especially personal papers and literary/historical manuscripts

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications
• Understanding of the common security protocols related to Internet use and protecting the information privacy of library users
• Knowledge of the methods and materials used to create archival and non-print materials by physical, photographic, and digital processes

Preferred

• Demonstrates knowledge of archival and special collections practices
• Experience with ArchivesSpace
• Experience collaborating amongst various stakeholder groupsWorking Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position requires the ability to move a record carton full of files weighing 30 pounds or more. Possibility of encountering mold or other allergens during routine work tasks.Work Location

Lilly Library, Wells Library, and Auxiliary Library Facility (ALF)

Bloomington, IndianaAdvertised Salary

$17.07 - $18.03 per hourBenefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance

• Health savings account with generous IU contributions

• Healthcare and dependent care flexible spending accounts

• Basic group life insurance paid by IU

• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

• Base retirement plan with generous IU contributions, subject to vesting

• Voluntary supplemental retirement plan options

• Tuition subsidy for employees and family members taking IU courses

• 10 paid holidays plus a paid winter break each year

• Generous paid time off plans

• Paid leave for new parents and IU-sponsored volunteer events

• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Educational Resources & Tech

Job Family: Library ServicesClick here to learn more about Indiana University's Job Framework. Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Contact Us

Request Support Telephone: 812-856-1234

Indiana University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation or identity, national origin, disability status, or protected veteran status. This institution is also a provider of ADA services.