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University Archivist

Gonzaga University

Full-time

On-site

Spokane, Washington, United States

January 15, 2025

$60,320.00-$90,480.00,Yearly

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At Gonzaga we don't just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for - and they know how valuable our mission is to the success of our institution.

Our diverse selection of benefits is part of Gonzaga's commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU's onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

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Posting Number: S2458P

Department: Foley Province Archives

Work Schedule

Monday - Friday 8:30am - 5:00pm

Employment Status: Regular

Hours per Week: 40

Months per Year: 12

Job Purpose

The University Archivist in Foley Library will provide leadership and direction for Foley Library's University Archives and Special Collections using both forward-looking and well-established techniques for recruiting, managing, and processing collection materials in various formats, including born digital. They will also develop crucial relationships across campus, particularly academic departments, other galleries, libraries, and museums of the campus, and student organizations; with other archives, including the Jesuit Archives & Research Center; and with community members and groups, including regional Tribes.

The budgeted annual salary range that the University reasonably expects to offer for this position is $60,320 annually.

The internal full salary range is $60,320 - $90,480.

Minimum Salary (Annualized 12 months, 40 hours/week) 60320

Salary Midpoint (Annualized 12 months, 40 hours/week) 75400

Maximum Salary (Annualized 12 months, 40 hours/week) 90480

Essential Function Category Title Collections Management

% of time for section 30%

Function Details

  • Plans and oversees the acquisition, processing, description, storage, preservation, exhibition, retention, digitization, and stewardship of materials in support of Gonzaga University's history, present day, and future.
  • Creates DACS and EAD compliant finding aids for collections.
  • Creates policies and procedures for managing born-digital materials for ingest, storage, preservation, organization, description, and access.
  • In collaboration with faculty, staff, and students develops and maintains digital collections and projects related to the historic and contemporary experience of various groups connected to Gonzaga University.
  • Manages the archives ContentDM instance and future archival preservation platforms.
  • Supervises student workers and graduate fellow assisting with collection management and reference services.
  • Works with Dean to address infrastructure concerns, i.e., building humidity/temperature or digital system needs.Essential Function Category Title Leadership and Management

% of time for section 30%

Function Details

  • Develops long term planning for archival practices and staffing that fit the strategic direction of the university and library in cooperation with the Dean of Library, the Digital Collections Librarian, the Metadata Librarian, and the Special Collections Librarian.
  • In partnership with the Dean of Library, drives campus conversations on records retention and management protocols.
  • Is a key campus partner for ideation and vision setting in a number of realms connected to archives, such as coordinated GLAM collaborations across campus, preservation of the Spokane Salish language, or approaches for archival collections in digital scholarship.
  • Creates, recruits, and manages new positions in the area in alignment with library and campus strategic priorities.
  • Contributes to assessment practices as necessary and for enhanced approaches.
  • Participates in university governance, planning, and service.
  • Assists with the development of grant proposals.
  • Serves proactively on library-wide task forces, committees, and councils as appointed.
  • Maintains currency with contemporary libraries and archives functions, resources, procedures, tools, and philosophies.Essential Function Category Title Relationship Development & Collections Recruitment

% of time for section 20%

Function Details

  • Establishes effective relationships with campus organizations, regional communities, individuals, vendors, and colleagues for the purpose of developing collections.
  • Leads relationship development and liaises with key external organizations, including Jesuit Archives & Research Center as well as regional Native American Tribes and facilitates connection in support of reconciliation and alignment with our university mission.
  • Participates in strategic efforts connected to relationship development with benefactors as well as collections donors.
  • Determines needs for collections acquisition and works with Dean of Library to implement.Essential Function Category Title Instruction and Research Support

% of time for section 10%

Function Details

  • In partnership with Special Collections Librarian, provides specialized reference services and research assistance to the Gonzaga community and larger public, in-person, by phone, and electronically.
  • In collaboration with campus academic departments, integrates primary source research into curricula utilizing UASC resources in a variety of ways (i.e., instruction, embedded archivist, contributions to assignment design, etc.).
  • Designs and manages projects for student assistants and interns.
  • Proposes, designs, and installs physical and web exhibits.Other Functions
  • Contributes to library-wide efforts as needed.
  • Other duties as assigned by the department.University Work Values

Promoting Excellence in Academic Endeavors and Professional Practice

  • Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

  • Making a personal commitment to learn about Gonzaga's mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

  • Engaging one another with profound respect, professionalism, and cura personalis while supporting one another's continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

  • Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

  • Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

  • Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Degree Required Master's Degree

Certifications and/or Licensures required

N/A

Knowledge Required Specialist Knowledge in field

Years Experience Required 3-4.99 years

Minimum Qualifications

  • ALA accredited Master's degree with archival training.
  • Ability to work with original archival records such as textual documents, photographs, maps, blueprints, and historical artifacts.
  • Experience with processes for curating and preserving born digital content and growth mindset for staying current with developments in these processes.
  • Demonstrated knowledge of archival description schema (e.g. EAD, RDA, LCSH, DublinCore, etc.).
  • Ability to effectively communicate ideas and meaning in multiple modes (e.g., written, oral, visual).
  • Willingness to work in a setting without direct daily external guidance.
  • Demonstrated ability to take initiative and establish and meet goals.
  • Demonstrated ability to learn new technology tools/skills.
  • Demonstrated ability to support and mentor employees and students with diverse backgrounds and experiences.
  • Evidence of inclusive, equity- and diversity-minded practices.Desired Qualifications
  • Experience with supervision, training and mentoring of student employees.
  • Experience with at least one common archival storage, preservation, or presentation software (e.g., ContentDM, Omeka, Archive-it.org, ArchivesSpace, Archivematica, Preservica, Islandora, etc.).
  • Experience with digitization initiatives and digital projects.
  • Experience applying the "Protocols for Native American Archival Materials" to archival collections.
  • Experience with project management.
  • Knowledge of Inland Northwest History.
  • Familiarity with Jesuit History and/or Ignatian Spirituality.
  • Familiarity with ArchivesWest program.Physical / Environmental Qualifications
  • Remain in a stationary position majority of the time.
  • Ability to prep for and attend meetings and events across campus in various weather conditions.
  • Wrist and hand movement related to computer work.
  • Bend, stoop, kneel, stretch and reach.
  • Pick-up, carry and move items up to 25 lbs.
  • Regular exposure to dust and other elements of physical objects, esp. paperOpen Date: 01/13/2025

Close Date: 02/03/2025

Open Until Filled: No

EEO Statement

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

Clery Statement

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at www.Gonzaga.edu/Clery. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

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