Library Manager

Description

GENERAL PURPOSE: Under general supervision of the Town Manager, the Library Manager is responsible for the overall management and direction of the library operations and staff.

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. May provide backup duties related to other departmental positions as needed. 

• Develops and implements short- and long-term goals, objectives and policies for the library; allocates resources to achieve these goals; schedules activities based on established priorities and community needs; ensures operations are in compliance with Town policies and objectives.
• Manages Library operations; provides leadership, direction and coaching to employees; evaluates Library issues; determines and implements solutions; prioritizes and assigns tasks and projects; trains and evaluates staff; counsels, coaches and instructs employees as required; develops staff skills and conducts performance evaluations.
• Manages and directs all of the library’s activities, including reference, circulation, collection development, cataloguing and community programs; oversees and approves special events, adult programs and children’s activities.
• Organizes, supervises and implements public service standards; coordinates library practices and procedures across divisions to meet the educational, informational and recreational needs of the community; promotes literacy, educational, and recreational programs, resources and events; serves as library spokesperson.
• Oversees collection development; reviews various sources and lists of library books and materials available, evaluates options, selects materials to meet the needs of the community, and purchases additions to the collection; reviews and evaluates current collection and recommends the removal of books.
• Develops library programs and services to meet the needs of the community; speaks to community groups and schools and develops marketing materials to promote the Town Library and programs; compiles data for statistical and analytical reports of program activities, services and events; supervises, trains and coordinates the work of volunteers and staff; maintains expertise in field of service through participation in applicable educational opportunities.
• Works in cooperation with the Yavapai County Library District, the Yavapai Library Network and other local government resources.
• Develops and monitors Library operating and grant budgets; monitors and oversees departmental expenditures prepares special and recurring reports, grants, proposals and contracts; recommends and implements changes to existing policies.
• Develops and coordinates volunteer opportunities; oversees volunteer orientation, training, placement, and recognition; maintains expertise in field of volunteer service through participation in applicable educational opportunities.
• Uses knowledge of Library collection and online tools to provide experienced customer service functions; performs basic library reference and research services using library catalog, databases, Internet services and Inter-library loan resources; issues library cards, maintains accuracy of patron records and registers patrons for library programs; assists customers in using computers and retrieving information; assists with developing, presenting and promoting library programs; collects fees and fines and reconciles cash account.
• Updates, maintains, creates, and selects online content for the library website, eNewsletter, social media, and e-materials collection.
• Represents the library at regional advisory committee meetings
• Performs other related duties as assigned or required. 

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the Town and requirements of the job may change.

FLSA: Exempt

Requirements

MANAGERIAL RESPONSIBILITIES:
Supervises library staff and volunteers. 

MINIMUM QUALIFICATIONS

Education and Experience:
Masters Degree in Library Science; AND five year’s professional experience as a Librarian; OR an equivalent combination of supervisory experience, education and experience.

Required Licenses or Certifications:
Must possess a State of Arizona Driver's license.

PREFERRED QUALIFICATIONS

Knowledge of:

• Town policies and procedures.
• Policies, rules and regulations governing the conduct and safety of library programs and facilities.
• Principles and practices of public library administration.
• Methods and procedures for developing and maintaining library collections.
• Library operations, customer service procedures and research techniques.
• Library classification, cataloging, and acquisition protocols.
• Techniques and protocols for researching a wide variety of online bibliographic databases.
• Business and personal computers, and specialized software applications.
• Record keeping and records management practices.
• Basic leadership and supervisory practices and techniques
• Customer service standards and protocols.

Skill in:

• Developing, coordinating and conducting library programs and activities.
• Assessing community needs and developing recommendations for library collection enhancements.
• Supervising work and activity of subordinate staff and volunteers.
• Resolving personnel and organizational problems.
• Utilizing and maintaining automated library systems and computer equipment.
• Working with several disparate computer database systems.
• Recognizing and resolving conflicts in library data entry.
• Organizing workload to keep pace with flow of library operations.
• Prioritizing multiple tasks, projects and demands.
• Dealing tactfully and courteously with the public.
• Communicating clearly and concisely, both verbally and in writing.

Work Environment:  

• Work is performed in an active library environment; requires concentration on details with frequent interruption.