Integrated Library System Project Manager (Time Limited)

Description

Integrated Library System Project Manager (Time Limited)

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $70,357 - $78,175
Vacancy Number: E1280
Competency Level:
Home Department: Randall Library - 30800

Primary Purpose of Organizational Unit:
The Integrated Library System (ILS) Project Manager will oversee the transition from Innovative Interface's Sierra ILS to Ex Libris' Alma Integrated Library Platform. This migration is part of a multi-phase project across the UNC System, with UNCW Library participating in Phase Two. Upon completion, UNCW Library will join a Library Network Zone that includes numerous other UNC System institutions. This is a full time, time-limited position with benefits with potential for renewal.

This position is pivotal for UNCW, acting as both technical lead and project manager for a team comprising members from various library units. Additionally, the role will serve as the main liaison within the broader UNC System. The successful candidate must ensure frequent and transparent communication across the library, Campus IT, and the UNC System, while also coordinating efforts between library departments, systems vendors, and other UNC schools.

Responsibilities encompass initial project planning, extensive data migration, review and integration of essential library systems, revision of workflows, creation of a training plan, implementation of the new platform, and post-implementation evaluation.

The ILS Project Manager will report to the Associate Director of Library Information Technology and Digital Services. This role involves close collaboration with campus Information Technology Services (ITS), software vendors, library staff and faculty, and the Library ITDS team.

Key Responsibilities:

• Lead the migration of the Integrated Library System (ILS) from Sierra to Alma by developing and executing a comprehensive project plan, including timelines, milestones, and deliverables.
• Coordinate and communicate with stakeholders, including library staff, faculty, and campus ITS. Serve as the primary contact and liaison within the larger UNC system, working with other UNC schools and the ILS vendors (Innovative Interfaces and Ex Libris).
• Partner with the Associate Director of IT & Digital Services, Associate Director of Resource Description & Management, Associate Director of User Services, and the library ILS Migration project team to plan, coordinate, and monitor all project activities.
• Create strong lines of communication with library units, cultivating an environment of open feedback to ensure project requirements are aligned with library employees' needs and expectations.
• Proactively monitor system performance throughout testing, migration, implementation, and post-implementation phases, collaborating with Library ITDS, Campus ITS, and system vendors as needed to ensure seamless performance of library systems and services.
• Determine requirements for thorough testing of ILS functionality during migration and implementation phases.
• Work with the ILS Migration project team to determine optimal workflows and functionality and implement local system configurations accordingly. Participate in UNC System governance and represent UNCW Library's requirements as it relates to consortium configurations.
• Design documentation standards for ILS related policies, procedures, and configurations, assisting with initial documentation activities throughout the life of the project.
• Develop training and communication plans. Lead training activities for library employees.
• Address issues related to library systems and applications, monitor and respond to support tickets, and maintain clear communication with all stakeholders regarding project status, issues, and updates.

College:

College/School Information:

University Information:
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace: Main UNCW Campus

Brief Summary of Work for this Position:
The Integrated Library System (ILS) Project Manager will oversee the transition from Innovative Interface's Sierra ILS to Ex Libris' Alma Integrated Library Platform. This migration is part of a multi-phase project across the UNC System, with UNCW Library participating in Phase Two. Upon completion, UNCW Library will join a Library Network Zone that includes numerous other UNC System institutions. This is a full time, time-limited position with benefits with potential for renewal.

This position is pivotal for UNCW, acting as both technical lead and project manager for a team comprising members from various library units. Additionally, the role will serve as the main liaison within the broader UNC System. The successful candidate must ensure frequent and transparent communication across the library, Campus IT, and the UNC System, while also coordinating efforts between library departments, systems vendors, and other UNC schools.

Responsibilities encompass initial project planning, extensive data migration, review and integration of essential library systems, revision of workflows, creation of a training plan, implementation of the new platform, and post-implementation evaluation.

The ILS Project Manager will report to the Associate Director of Library Information Technology and Digital Services. This role involves close collaboration with campus Information Technology Services (ITS), software vendors, library staff and faculty, and the Library ITDS team.

Key Responsibilities:

• Lead the migration of the Integrated Library System (ILS) from Sierra to Alma by developing and executing a comprehensive project plan, including timelines, milestones, and deliverables.
• Coordinate and communicate with stakeholders, including library staff, faculty, and campus ITS. Serve as the primary contact and liaison within the larger UNC system, working with other UNC schools and the ILS vendors (Innovative Interfaces and Ex Libris).
• Partner with the Associate Director of IT & Digital Services, Associate Director of Resource Description & Management, Associate Director of User Services, and the library ILS Migration project team to plan, coordinate, and monitor all project activities.
• Create strong lines of communication with library units, cultivating an environment of open feedback to ensure project requirements are aligned with library employees' needs and expectations.
• Proactively monitor system performance throughout testing, migration, implementation, and post-implementation phases, collaborating with Library ITDS, Campus ITS, and system vendors as needed to ensure seamless performance of library systems and services.
• Determine requirements for thorough testing of ILS functionality during migration and implementation phases.
• Work with the ILS Migration project team to determine optimal workflows and functionality and implement local system configurations accordingly. Participate in UNC System governance and represent UNCW Library's requirements as it relates to consortium configurations.
• Design documentation standards for ILS related policies, procedures, and configurations, assisting with initial documentation activities throughout the life of the project.
• Develop training and communication plans. Lead training activities for library employees.
• Address issues related to library systems and applications, monitor and respond to support tickets, and maintain clear communication with all stakeholders regarding project status, issues, and updates.

FTE: 1.0 (40 hours per week)
Months Per Year: 12 Months
Work Days:
Work Hours:
Type of Position: Time-limited
Anticipated Ending Date if Time-Limited: 12/31/2026
Position Number: 2140
Job Posting Date: 11/25/2024
Posting Close Date: 12/31/2024
Number of Openings: Single Incumbent

Special Notes to Applicants:
This position is time-limited with the possibility of continuation pending availability of funds and department need.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

To apply, visit https://jobs.uncw.edu/postings/34379

At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

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Requirements

Minimum Education and Experience Requirements:

• Bachelor's degree. An equivalent combination of education and experience may be considered on a case-by-case basis.
• Experience in ILS administration and familiarity with ILS administration best practices and tasks.
• Experience with project management best practices and methodologies.

Preferred education, professional skills and experience:

Required Certifications or licensure: