College Library Assistant I

City Colleges of Chicago's vision is to be recognized as the city's most accessible higher education engine of socioeconomic mobility and racial equity - empowering all Chicagoans to take part in building a stronger and more just city. The community college system's more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

Richard J. Daley College is searching for a College Library Assistant I. A successful candidate will have excellent customer service skills, experience providing administrative support to a fast-paced office, and a desire to help students achieve their academic goals.

PRIMARY OBJECTIVE

Under immediate supervision, a College Library Assistant I performs a range of clerical and customer assistance duties to support the daily operations of a college's library to include: assisting library patrons /students in locating and accessing library resources; answering questions and directing users; shelving and organizing books and materials; and maintaining the library's physical and digital resources. Performs related duties as required.

ESSENTIAL DUTIES

CIRCULATION

• Assists library patrons in-person, via email, and over the phone in locating and accessing library resources.

• Staffs circulation/reserve desks and answers questions; directs patrons to library's collections and refers to Librarian for more in-depth assistance; and performs related activities.

• Uses the library's automated system to charge and discharge books and materials; check status of outstanding/delinquent items; and update students' library account records.

• Assists patrons in using the on-line catalog and resources; reserves/schedules study rooms; and helps locate and retrieve books/materials.

• Processes inter-library loan requests by retrieving, packaging, and sending books/materials to appropriate CCC campus library. Notifies patrons of received loan requests.

• Searches stacks by call number for requested books; pulls and places books on hold for pick-up.

• Assists and offers guidance in the basic use of library equipment such as printers, photocopiers, scanning, and access to public computers.

• May provides guidance to work study students staffing the circulation/reserve desk.

• Conducts library walk-throughs to ensure space is used as a place of study and rules are followed.

Maintenance of Library Collection

• Assists with placing books on course reserve each semester. Places books in the appropriate order in the reserve section and returns books to general circulation as directed.

• Shelves new and returned books and materials; shelf reads to regularly maintain call number order; searches for mis-shelved items; and maintains overall orderliness of the library shelves.

• Shifts books and shelves and weeds materials out of circulation as directed by Librarians.

• Participates with taking inventory of the library collection.

• Prepares new books and materials for circulation; applies call number labels and pocket cards; places security tags; and stamps books and materials with library name.

• Scans bar codes and enters data to update library system with new acquisitions and deletes records of items weeded from the collection to maintain accurate records and update inventory.

• Mends and performs routine repairs on damaged books and materials.

Other

• Assists in opening and closing library.

• Empties book drop and returns books/materials to circulation.

• Maintains routine records including daily gate counts; study room usage; and related library data.

• Troubleshoots and performs routine maintenance to printers and photocopiers.

• Assists in receiving and checking shipments of new books, materials and supplies against packing slips and invoices for accuracy and completeness of deliveries.

• Assists with setting up library displays and preparing signage.

• May assist with copy cataloging; locates and downloads bibliographic records from OCLC.

• May assist with preparing paperwork and processing intra-library loan requests as directed.

• May assist in the training of work study students and new Library Assistants as directed.

• Performs related duties as required.

QUALIFICATIONS

• Graduation from high school or equivalency certificate (GED)

• One year of general clerical or data entry experience

• An equivalent combination of education and experience maybe taken into consideration

• Must be able to demonstrate basic computer literacy

• Knowledge of alphabetical and numerical organization of records/materials

• Some knowledge of office and general clerical library procedures

• Good oral and written communication skills

• Customer service skills

• Ability to learn and navigate library's on-line catalog and related library databases

• Some skill in using Microsoft Office (Word, Outlook, Excel)

Other information: This position is represented by: The Federation of College Clerical and Technical Personnel Local 1708.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago.TBD

Additional Information

• Salary Range: 41,909.15

City Colleges of Chicago is an Equal Opportunity Employer.